YOLA Instrument Coordinator

Position Elements :

• Provide comprehensive administrative support for cross-site YOLA programs and initiatives.
• Serve as primary point of contact for processing invoices and managing supplies related to instrument coordination.
• Maintain confidentiality of sensitive institutional and participant information.
• Order and track delivery of supplies for YOLA events, programs, and operations.
• The YOLA Program Assistant is one of a two-person team who collaboratively split responsibilities across four YOLA sites, while also assisting with ad hoc projects as needed to support program operations.
• Support Learning Department staff as needed on company-wide educational and community initiatives, including pre-concert and concert duties.
• Coordinate instrument inventory management, including purchasing, assignment, repair requests, and tracking.
• Partner with YOLA site staff to ensure accurate records, secure storage, and reliable availability of all instruments and related equipment.
• Assist in vendor selection, negotiation, and management to secure competitive pricing and terms.
• Maintain detailed documentation of all work orders, repairs, and instruments sent to or received from vendors.
• Advise Learning Department leadership on recommended purchases of instruments and equipment.
• Stay up to date on the student musical instrument market to inform procurement decisions.
• Coordinate timely delivery of instruments and supplies to multiple YOLA sites.
• Coordinate and schedule appointments, meetings, and maintain accurate meeting minutes.
• Act as primary liaison for instrument and supply needs across YOLA sites.
• Communicate effectively, both verbally and in writing, with internal teams, vendors, and other external partners.
• Build and maintain positive working relationships with a wide range of stakeholders, including YOLA site leadership, teaching artists, musicians, families, community partners, and LA Phil staff.

Position Qualifications :

Revised 07 / 2025

The Los Angeles Philharmonic Association will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the FCIHO.

Equal Employment Opportunity Policy

The Los Angeles Philharmonic Association embraces and is committed to diversity and inclusion within our staff, musicians, guest artists, audiences, and surrounding communities. The Association does not discriminate on the basis of race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, genetic information, marital status, gender, gender identity, gender expression, military status, veteran status, or any other basis protected by federal, state, or local law. Consistent with the law, the Association also provides reasonable accommodation for disabled applicants and employees in accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act, for pregnant employees who request an accommodation with the advice of their health care providers, for pregnancy, childbirth or related medical conditions; for employees who are victims of domestic violence, sexual assault or stalking; and for applicants and employees based on their religious beliefs and practices.