Administrative Representative

Administrative Representative

Job Summary

The Administrative Representative performs special and complex administrative and clerical skill functions and other duties as assigned.

Minimum Qualifications

This position requires a minimum of two years of equivalent work experience. This position must have a knowledge of complex administrative and clerical procedures requiring sound judgment and initiative regarding actions to be taken; standard office and desktop equipment. Standard word processing, spreadsheet and other applications; and web-based systems, Oracle EBS as needed according to department.

This position must possess strong interpersonal skills and the ability to communicate effectively with internal and external customers. This position must also have the ability to work independently with minimal supervision and be able to prioritize workload, have a thorough knowledge of other Southwest Gas departments, plus job knowledge of department-applicable practices and procedures and must possess problem-solving skills.

Key Accountabilities

Core Job : Perform assignments using office procedures of considerable complexity; provide information to internal / external customers, using appropriate knowledge and communication skill. Compose correspondence

Work Practice : Handle difficult situations, coordinate with other business function support personnel for a common goal; ensure controlling office routines, timeliness of work products and processing Company documentation with accuracy

Technical Skills : Demonstrate an efficient work routine; create spreadsheet analysis including the development of mathematical formulas; effective time management and organization Read publications, regulations, and directives and take action or refer those that are important to the executive or staff; research and retrieve information; appropriately use Company provided technologies.

Typical Job Functions (Responsibilities / duties performed)

• Perform assignments using office procedures of considerable complexity
• Compose correspondence
• Create spreadsheets including the use of functions and formulas
• Exercise independent judgment in controlling office routines
• Adapt guidelines, precedents, and practices to changing situations.
• Ensure timeliness of work products
• Process Company documentation with accuracy and prepare routine accounting journal entries according to supervisor's directions
• Receive and complete transactions with the public, employees, vendors, suppliers or contractors by telephone or in person
• Apply relatively complex bookkeeping and / or record-keeping principles in the maintenance of data and completion of records and reports
• Specialize in operations of considerable complexity utilizing mainframe and web-based systems
• Complete complex tasks which include preparation of invoices, payment authorizations, data compilation, spreadsheet analysis and graph preparation
• Perform various equivalent functions of the lower classifications.
• Promote good internal / external customer relations
• Facilitate work in progress among various departments
• Perform other duties as assigned
• Regular and predictable attendance is a condition of employment and is an essential function of the job

Special Requirements

Work Environment

Primary work environment is a climate-controlled office setting.

Compensation / Pay Rate (Up to) : $21.00 - $25.00