Project Office Manager

Job Description

LOCATION : ON-SITE

Job type : FULL-TIME

Division : GENERAL ENGINEERING

Position Overview :

Reports to GE Division Manager or Project Manager; coordinates office activities and maintains business files of projects by performing the following duties.

Essential Duties :

• Assists project manager in preparation and filing of such documents as subcontracts, major purchase orders, vendors, general information / correspondence, and / or other business transactions in project management system.
• Sets up and maintains project files : subcontracts, purchase orders, vendors, and general information / correspondence and / or other business transactions.
• Prepares and distributes such reports as approved by the project manager : job and equipment, field staff, and administrative time sheets.
• Receives and distributes payroll checks.
• Processes and reconciles approved monthly billings by matching invoices with packing slips.
• Maintains payment log for subcontractors and purchase orders.
• Sends approved invoices on AP system, purchase orders, and project submittals to accounting and general engineering divisions.
• Electronically distributes submittals, Requests for Information (RFI), submittals, and correspondence for project engineers.
• Opens and routes incoming mail, correspondence, and prepares outgoing mail, UPS and overnight deliveries.
• Prepares and processes paperwork for newly hired and terminated employees; distributes project-related safety information.
• Orders and maintains inventory of office supplies.
• Greets and assists visitors; gives information to customers, employees, vendors, and business representatives.
• Performs other duties as assigned.

Desirable Qualifications :

Physical Demands :

Base Salary Range :

$42,000 to $60,000 Annually

Pay may vary based upon relevant experience, skills, location, and education among other factors.

FLSA Status : Non-Exempt