Purchasing Coordinator

Job Description

Purchasing / Project Coordinator

Position Summary :

The Purchasing Agent is responsible for sourcing, negotiating, and purchasing materials and supplies required

for custom label production. This includes pressure-sensitive substrates, inks, laminates, dies, and packaging

materials. The role ensures that materials are procured on time, within budget, and meet the company’s

quality standards to support efficient production scheduling and customer satisfaction.

Key Responsibilities :

 Source and purchase raw materials such as label stock, adhesives, films, foils, and inks from approved

vendors.

 Maintain appropriate inventory levels to support production schedules while minimizing excess stock.

 Request and evaluate supplier quotes, negotiate pricing, and manage purchase orders.

 Build and maintain strong relationships with suppliers to ensure reliability and responsiveness.

 Track incoming orders and coordinate with receiving and production departments to ensure timely

delivery of materials.

 Monitor supplier performance and quality; assist in vendor evaluations and audits as needed.

 Collaborate with production and scheduling teams to forecast material needs based on upcoming jobs

and customer demand.

 Resolve issues related to deliveries, shortages, or nonconforming materials.

 Maintain accurate records of purchase orders, invoices, and pricing agreements.

 Continuously look for cost-saving opportunities and process improvements in the supply chain.

 Skills :

o Strong negotiation and communication skills.

o Proficiency with ERP or inventory management systems.

o Strong attention to detail and organizational skills.

o Ability to manage multiple priorities in a fast-paced production environment.