Advancement Administrator

Advancement Administrator

Advancement Administrator for Kids In Distress (KID), a nationally accredited organization dedicated to the prevention of child abuse, the preservation of the family, and the treatment of abused and neglected children. Founded in 1979, KID has grown into one of South Florida's premier providers of child and family services. In 2019, KID expanded its impact by acquiring Family Central, Inc. (FCI), a long-standing leader in early learning, family strengthening, and child nutrition services across South Florida. Together, KID and FCI deliver a continuum of care that strengthens and stabilizes families while helping children reach their full potential.

POSITION SUMMARY:

The Advancement Administrator provides general administrative support to the Vice President of Advancement. This role focuses on scheduling, organization, and logistical assistance to help day-to-day operations run smoothly. The position is task-oriented and supports projects and events as assigned. This position reports to the Vice President of Advancement.

PRIMARY DUTIES & RESPONSIBILITIES:

Administrative Support

• Schedule meetings, calls, and appointments for the Vice President of Advancement
• Assist with meeting preparation, including agendas, materials, and notes
• Maintain organized digital and physical files
• Provide administrative support to the Advancement team as requested

Calendar & Coordination

• Manage calendar requests and confirm logistics
• Assist with tracking deadlines and basic task lists
• Support internal coordination across departments

Event & Team Support

• Assist with event logistics, registrations, materials, and on-site support
• Support team needs during events and meetings
• Provide general support during peak activity periods

Communications & Social Media (Plus)

• Assist with basic social media posting or content scheduling
• Support drafting simple communications and reminders

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs):

• Knowledge of administrative support functions, including scheduling meetings, coordinating calendars, preparing agendas and materials, and supporting day-to-day office operations.
• Skill in organizing tasks, maintaining files and records, tracking assignments and deadlines, and ensuring projects, meetings, and initiatives remain orderly and on time.
• Ability to communicate clearly and professionally, both verbally and in writing, while maintaining a polite, service-oriented demeanor with staff, leadership, partners, and event attendees.
• Skill in assisting with meeting logistics and event preparation, including registrations, materials, schedules, and providing on-site support as needed.
• Ability to complete work accurately, follow instructions carefully, manage details consistently, and meet deadlines with minimal supervision.
• Working knowledge of Microsoft Office, Google Workspace, email and calendar tools; familiarity with basic social media posting or scheduling tools is a plus.
• Ability to adjust to shifting priorities, respond promptly to requests from the Vice President of Advancement and team members, and support departmental needs during peak periods.
• Ability to work cooperatively within a team environment, support leadership and colleagues as needed, and contribute to a positive, professional on-site workplace.

QUALIFICATIONS:

• 13 years of administrative experience
• Strong organizational and communication skills
• Proficiency in Microsoft Office / Google Workspace
• Professional, polite, and service-oriented demeanor
• On-site availability
• Minimum Requirement: High School Diploma or GED
• Preferred (but not required): Some college coursework or an Associate's degree in: Business Administration, Office Administration, Communications, Nonprofit Management (or related field).

Other Requirements

• Licenses (e.g., driver's license for travel).
• Availability to work evenings, weekends, or extended hours during events, or projects.

PHYSICAL DEMANDS:

The physical demands described here are representative of those required to perform the essential functions of this position. Reasonable accommodations may be made for individuals with disabilities. Depending on the role, employees may work in an office, interact with clients off-site, or travel to other locations. Duties may involve sitting, walking, standing, using hands and arms, talking, and listening. Occasional light lifting may be required. Employees must be able to focus visually at close range and distinguish colors. Work is typically performed in a climate-controlled environment with moderate noise, though some situations may involve higher noise levels.

Notice for Applicants

This position requires background screening through the Florida Care Provider Background Screening Clearinghouse. For more information about background screening requirements, visit: https://info.flclearinghouse.com

Kids In Distress is an Affirmative Action/Equal Opportunity Employer, a Drug Free Workplace and requires drug testing.