Scheduling Coordinator

Scheduling Coordinator

About the Role

CertaPro Painters is seeking a Scheduling Coordinator to join our team in Plainfield, IL .

This is an office-based role reporting directly to the Operations Manager , supporting all aspects of project scheduling, customer communication, and job administration.

You’ll help keep projects running smoothly — coordinating crews, communicating with homeowners and property managers, and ensuring accurate job documentation and cost tracking.

If you’re organized, dependable, and comfortable balancing multiple priorities in a fast-paced environment, this is an opportunity to join a stable, growing business with a professional culture and clear processes.

What You’ll Do

Schedule and coordinate residential and commercial painting projects.

Communicate with customers to confirm start dates, scope details, and logistics.

Support the Operations Manager in managing daily and weekly crew schedules.

Track project progress, materials, and job costing details.

Process invoices and customer payments accurately.

Maintain organized project files and ensure all information is up to date.

Provide bilingual communication (English / Spanish) with customers and crews.

Assist with light office tasks such as mail handling and supply organization.

Maintain a professional, welcoming environment at our Plainfield office.

What You’ll Bring

2+ years of scheduling, coordination, or administrative experience (construction, trades, or home services preferred).

Bilingual (English / Spanish) required for effective communication with crews.

Excellent organization and communication skills.

Confidence in working with both customers and field teams.

Comfort using technology for scheduling, documentation, and communication.

Reliable, punctual, and able to work full-time on site in Plainfield, IL.

Compensation & Benefits

$40,000–$55,000 annual salary , based on experience

Health insurance and 401(k) with company match

Paid time off and holidays

Monday–Friday daytime hours

Professional environment and long-term stability with growth opportunity

Why Join Us

CertaPro Painters has been serving Naperville and Plainfield since 2002, delivering exceptional results and customer experiences.

Our team values communication, accountability, and collaboration. You’ll be working directly with our Operations Manager to help projects run on time, on budget, and with satisfied customers.

If you enjoy structure, teamwork, and seeing tangible results from your work, you’ll fit right in.