Administrative Assistant, Legal

Job Description

Job Description

Description :

Sun World International is a California-based agriculture and technology firm engaged in fruit variety development, technology, intellectual property, and licensing. Its technology and IP pursuits include one of the world’s leading fruit breeding / genetics programs, a broad-based portfolio of plant patents and trademarks, and investments in agriculture technology start-ups benefiting our global licensees. Licensing consists of sharing new proprietary table grape varieties, stone fruit, mangoes, avocado, and citrus, and the IP they comprise, with like-minded fruit growers and marketers in more than 17 countries around the world. The Company prizes creativity, innovation, and an entrepreneurial spirit. Its people strive for excellence by demonstrating leadership, passion, kindness, authenticity, courage, initiative, and curiosity. We are growing, come and join us!

Job Summary :

We are seeking a highly organized and detail-oriented Administrative Assistant to support our global Legal team with a wide range of administrative and office support tasks. The ideal candidate will play a key role in maintaining efficient office operations, including handling communications, meeting scheduling, travel scheduling, document management, processing invoices and preparing meeting minutes.

Responsibilities :

General Administrative Duties-

• Provide comprehensive support to the Legal team by managing meetings, preparing agendas, assisting in amending agreements, and coordinating calendars.
• Facilitate clear and effective communication both internally and externally to ensure alignment and information flow across teams and outside counsel.
• Serve as the first point of contact for internal and external communications (phone, email, in-person).
• Maintain and organize office files, records, and correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and edit documents, reports, and presentations
• Process documents and signatures as requested internally and externally.
• Serve as the primary document courier logistic contact for the department

Prepare and provide DHL and UPS shipping labels, and monitor / track parcel courier for effective delivery management.

Invoice Processing-

Requirements :

Preferred Skills :

Work schedule : 100% onsite Monday through Friday.

Hours : 8 : 00am - 5 : 00pm with a 1 hour lunch.

Pay range : $23.63 to $25.00 per hour + bonus + benefits

Sun World International LLC is an Equal Opportunity Employer, and we value diversity. The company does not discriminate based on race, color, religion, sexual orientation, gender identity, national origin, age, disability, veteran status or any other characteristic forbidden under federal, state or local law.