Vocational Billing Specialist

The Arc Erie County New York has been supporting children and adults with disabilities, and their families in achieving their desired quality of life by creating opportunities through comprehensive services for over 65 years.

Position Now Available at The Arc Erie County NY :

Vocational Billing Specialist

Full Time, 40 hours per week

$22.00-$25.00 (Based off experience)

Overview

The Arc Erie County NY is a leading not for profit local agency helping people with developmental disabilities. Our Vocational Billing Specialist is responsible for providing billing and administrative support within the Vocational and Community Support Services Department.

Key Duties

Managing billing processes for OPWDD and ACCES-VR services

Prepare and submit the monthly ETP reports

Maintaining accurate data and reports

Supporting departmental communication and compliance efforts

Qualifications

• Associate's degree in human services and / or a related field with PLUS three years of experience working in an administrative office.

OR

PLUS

Proficient knowledge of Microsoft Office; One Drive, Teams, Word, Excel, and Outlook email.

Prior experience with ACCES-VR and OPWDD programming and commitment to maintain training requirements for the programs.

Perks

Automatic PTO

10 Paid Holidays OFF!

Tremendous work-life balance

Affordable health, dental, vision and / or life insurance

403b Retirement plan w / employer contribution

Employee discounts

Tuition reimbursement

Paid training

Our full job description is listed below :

Job Description

Job Title :

Vocational Billing Specialist

Department :

Vocational and Employment Services

Job Grade : Position Summary :

The Vocational Billing Specialist is responsible for providing billing and administrative support within the Vocational and Community Support Services Department. This role includes managing billing processes for OPWDD and ACCES-VR services, maintaining accurate data and reports, and supporting departmental communication and compliance efforts. The Specialist will develop and maintain strong knowledge of agency programs, services, and funding requirements.

Reporting Relationship :

The Vocational Billing Specialist will report directly to the Vice President of Vocational and Community Support Services.

Job Duties and Responsibilities :

Support the Billing of OPWDD and ACCES-VR services

Run weekly production reports from P-Care and upload to SharePoint

Run weekly, monthly quarterly and annual ACCES-VR, SEMP, and OCS billing reports upon review / approval by coordinator

Monitor inactive Medicaid numbers and work with care coordinators to rectify issues.

Monitoring group placement hours, and completing hours requests as needed from OPWDD

Prepare and submit the monthly ETP hours report upon coordinator review.

Complete quarterly reports for all funding sources in the department

Monitor progress in quarterly compliance tracking to ensure department hits targets

Monitors and uploads completed training certificates; tracks compliance with training requirement for department

Collaborate with the Coordinator of Vocational and Employment Services and the Finance Department to submit and monitor ACCES-VR monthly billing, including :

Uploading monthly billing reports to the AWARE Portal

Using managers' billing sheets, review for accuracy of required information (invoice numbers, units billed, etc.) Contacting managers directly with discrepancies in information.

Complete monthly summary of billing and review with Coordinators and Director / VP.

Work with the Finance department to determine any causes of discrepancies in billing.

Work with the Finance department on reconciling remittance of payments.

Monitor AWARE portal for rejected billing and work with managers to correct errors and resubmit.

Intake of ACCES-VR

Process new referrals to include completing demographic forms, opening in P-Care, electronically filing documents to P-Care.

Support Coordinator of Vocational & Employment Services in updating the case management workbook by entering new referrals and intake information.

Monitor the Pre-ETs units and request more if needed.

Purge file and send to documentation management

Other Administrative tasks

Maintains an updated list of all school district contacts and support in the dissemination of department updates and other communications.

Maintains an updated list of employer contact information and supports ongoing outreach.

Prepares materials and resources needed to support schools and employers

Supports the purchasing and inventory of materials and resources.

Supports in the marketing and communication for the profit side of the Specialized Workforce Training Center

Demonstrates the agency's values of integrity, respect, responsibility, trust, teamwork, and positive attitude. Learning and honesty in working with students, individuals, families, colleagues, and members of our community .

Provide reception coverage during breaks as needed.

Other duties as assigned.

Qualifications and Education Requirements :

Associate's degree in human services and / or a related field with PLUS three years of experience working in an administrative office.

OR

High School or equivalent diploma PLUS five years of experience working in an administrative office.

PLUS

Proficient knowledge of Microsoft Office; One Drive, Teams, Word, Excel, and Outlook email.

Prior experience with ACCES-VR and OPWDD programming and commitment to maintain training requirements for the programs.

Essential Job Functions :

Physical demands and Exposure Risk outlined on attached form (A)

Mental Requirements :

The ability to read, write, analyze, be perceptive / comprehensive, show good judgment, have good decision-making skills, independent action, planning & prioritizing, and follow directions. Work independently as well as cooperatively with others. You must be able to meet job-related deadlines accordingly.

Human Relations Skills :

The ability to communicate with individuals in a positive manner is important. Receive supervision instruction in a positive manner. Adhere to and administer Agency’s policies, procedures, rules, and regulations. Maintain a professional attitude and appearance.

Proficient in the operation of computers, copiers, and facsimile machines.

Agency Principles :

All staff members will assure and demonstrate the promotion of fundamental rights and protection for those we support. These include practices that treat people with dignity and respect at all times, ensure safety, best health / well-being and provide the person with continuity and personal security through the use of natural supports, positive relationships, and opportunities for integration in the community. Staff members should also advocate and work toward assisting the people we support through person-centered planning to achieve the personal outcome goals that they have chosen by facilitating the plans and positive supports necessary to assist the person in progressing toward each outcome.

Demonstrates the agency's values of integrity, respect, responsibility, trust, teamwork, positive attitude, learning and honesty in working with students (persons), families, colleagues, and members of our community.

Good attendance is vital for the efficient and effective operation of quality programming and is an essential job function of this position.

This position is NON-EXEMPT from the overtime requirements of the Fair Labor Standard Act.

The Arc Erie County New York retains the right to change this job description at any time.

The Arc Erie County New York is an Equal Opportunity / Affirmative Action Employer and strong advocate of workforce diversity. Minority / Female / Sexual Orientation / Gender Identity / Disability / Veteran.

Job Details

Job Family Arc Erie

Pay Type Hourly

Hiring Min Rate 22 USD

Hiring Max Rate 25 USD