Executive Assistant, Start-up

Job Description

Job Description

About Us :

MemeLabs, Inc. is a next-generation incubator at the intersection of culture, wellness, and digital innovation. Our diverse suite of brands includes MemeHouse, a cutting-edge crypto trading and content streaming hub where creators and investors converge to shape the future of decentralized media and finance. Complementing our digital frontier is WellnessLabs, a premium lifestyle and wellness brand featuring a state-of-the-art personal training gym and recovery center. Designed for elite athletes, fitness influencers, and celebrities, WellnessLabs redefines performance and self-care in a luxury setting. Together, our brands represent the bold future of digital-native experiences—from blockchain to body and mind.

About You :

An Executive Assistant, you'll provide a high-level administrative support for our Founder, managing schedules, communications, and organizational tasks . Key responsibilities include calendar management, travel arrangements, meeting coordination, and correspondence handling. You will also often serve as a point of contact for our founder, managing documents, and assisting with special projects.

Core Responsibilities :

Calendar Management :

Scheduling appointments, meetings, and travel arrangements for the executive.

Communication Management :

Screening calls and composing correspondence on behalf of our Founder.

Meeting Coordination :

Preparing agendas and organizing logistics for meetings.

Document Management :

Organizing and maintaining files, preparing reports, and handling confidential information.

Travel Arrangements :

Booking flights, reservations and transportation for travel.

Expense Reporting :

Preparing and submitting expense reports.

Special Projects :

Providing support for events, research, presentations, and other special projects as needed.

Office Management :

Handling day-to-day administrative tasks and ensuring the smooth operation.

Client Interaction :

Greeting visitors and serving as a point of contact for internal staff and external stakeholders.

Your Skills :

Excellent Communication :

Strong written and verbal communication skills are crucial for interacting with various individuals and composing correspondence.

Organizational Skills :

The ability to manage multiple tasks, prioritize effectively, and maintain accurate records is essential.

Time Management :

The capacity to meet deadlines, manage schedules, and prioritize tasks efficiently.

Problem-Solving :

The ability to anticipate needs, troubleshoot issues, and find solutions independently.

Discretion and Confidentiality :

Maintaining confidentiality and exercising discretion in handling sensitive information.

Technical Proficiency :

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Adaptability :

The ability to adjust to changing priorities and work effectively in a fast-paced environment.

Interpersonal Skills :

The ability to build rapport with others and work effectively with a team.

Equal Employment Opportunity :

MemeLabs, Inc. is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.