Administrative Assistant

Benefits : Competitive salary

Opportunity for advancement

Training & development

About Us

Global Impact Group LLC is a certified Service-Disabled Veteran-Owned Small Business (SDVOSB) and ISO 9001 / ISO 17100 certified provider of language services. We deliver interpretation and translation solutions to federal, state, and local government clients. We are seeking a Full-Time Administrative Assistant with an accounting background to support day-to-day operations, financial tracking, and documentation management for our new USCIS contract. This role provides critical administrative and financial support to program managers and leadership.

Responsibilities

Provide general administrative support including scheduling, correspondence, and record-keeping.

Assist the Finance & Accounting Manager with invoice preparation, reconciliation, and DCAA-compliant recordkeeping.

Maintain accurate databases of personnel, task orders, and contract documentation.

Support onboarding and clearance tracking by coordinating with HR and the Facility Security Officer.

Prepare monthly and quarterly reports for management and the Contracting Officer’s Representative (COR).

Assist with procurement tracking, expense monitoring, and budget reconciliation.

Qualifications

Associate’s or Bachelor’s degree in Business Administration, Accounting, or related field.

2+ years of administrative experience with exposure to accounting or finance functions.

Knowledge of QuickBooks Online (QBO), Excel, and federal invoicing practices preferred.

Strong organizational and multitasking skills; detail-oriented.

Excellent written and verbal communication skills.

Ability to obtain and maintain a federal background clearance (Tier 3 or Tier 5).

U.S. Citizenship or permanent residency required.

How to Apply

Submit the following :

Resume / CV highlighting administrative and accounting experience.

References from prior roles in finance or administration.

Availability to start.

Apply via email : careers@globallanguagesystem.com Subject line : Administrative Assistant Application – Raleigh