ADMINISTRATIVE SECRETARY - 64029856

Administrative Secretary - 64029856

This position serves as an administrative secretary for the Immunization Section and is under the direct supervision of the Vaccines for Children (VFC) Manager. The individual in this position is responsible for tracking all incoming and outgoing assignments, maintaining the filing system, performing day-to-day office functions, and providing general support services to the Immunization Program staff as needed. Among the main duties and responsibilities of this position are :

Types and makes corrections to technical, legal, and medical correspondence reports, memoranda, and other documents from rough drafts to final version using computer equipment. Employee ensures correct format for different correspondence and reports which includes the use of appropriate routing forms. Completes proofreading and ensures that assignment deadlines are met. Employee must maintain current knowledge of proper contact persons, routing schedules, and reference points within the Department as well as in the National Immunization Program, Center for Disease Control and Prevention (CDC), others. Employee uses a computer to log and track incoming and outgoing correspondence and assignments of the VFC field staff equipment and conducts the annual field staff equipment inventory audit.

Employee acts as a receptionist (shared responsibility with other secretaries) in receiving and routing telephone calls, responds independently to routine requests for information, and maintains appointment calendars and efficient message systems.

Employee maintains data entered in the CDC Provider Education and Reporting (PEAR) system related to annual provider staff training along with updating the data in Florida SHOTS.

Employee will assist in the completion of record requests that are generated in Florida SHOTS.

Performs office duties such as filing (sharing responsibility), copying, faxing, scheduling, processing incoming and outgoing mail, and developing new systems or improving existing systems where needed to improve field operations efficiency. Develops material for supervisor's use in public speaking engagements. Employee also performs equipment / supply ordering duties for Immunization VFC field staff and central office staff.

Responsible for the distribution of materials to field offices and the central office, public and private entities as needed and processes forms for printing.

Perform other duties as assigned.

Required knowledge, skills, and abilities : Knowledge of and experience with People First for time and attendance reporting. Knowledge of and experience with computer software, including Microsoft Word, Excel, Outlook, PEAR, and Florida SHOTS. Knowledge of administrative and clerical procedures, skills in typing, writing, and proofreading, skills in customer services, skills in communication and organization, ability to compile and process information, ability to work in a team environment.

Qualifications : Minimum - High School Diploma or GED Preferred - 1 - 2 Years Experience

Where you will work : Tallahassee, FL

The benefits of working for the State of Florida : Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including :

• Annual and sick leave benefits;
• Nine paid holidays and one personal holiday each year;
• State group insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

For more information, please visit www.myfrs.com . Flexible spending accounts; Tuition waivers; And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and / or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note : You will be required to provide your Social Security Number (SSN) in order to conduct this background check. Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website : http : / / www.sss.gov. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and / or beyond normal work hours or days. All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered. The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (Department) is committed to serving members of the United States Armed Forces, veterans, and their families by encouraging them to apply for vacancies that fit their area of knowledge and / or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflect our appreciation for the dedication devoted to protecting our country. Veterans' Preference. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.