Accounts Receivable Coordinator

Job Summary

The Accounts Receivable Clerk is responsible for managing the company’s incoming payments by ensuring accurate and timely invoicing, monitoring customer accounts, and processing payments. This role is critical in maintaining positive cash flow and strong customer relationships.

Essential Duties and Responsibilities

Invoicing and Billing

• Prepare and issue accurate customer invoices in a timely manner.
• Verify billing details, including prices, terms and account information.
• Manage recurring billing schedules and update customer records as needed.

Payment Processing and Reconciliation

• Record and reconcile customer payments, including checks, ACH, and wire transfers.
• Monitor and apply payments accurately against open invoices.
• Address and resolve discrepancies between payments and invoices with customers.

Account Reconciliation

• Reconcile customer accounts and maintain accurate AR aging reports.
• Investigate and resolve discrepancies between payments and invoices.
• Collaborate with the accounting team to ensure accuracy in financial statements.

Collections and Customer Relations

• Monitor outstanding balances and follow up with customers on overdue accounts.
• Monitor and enforce credit policies and procedures.
• Contact customers to resolve billing disputes and negotiate payment plans if necessary.
• Maintain professional and positive relationships with customers.

Reporting and Documentation

• Generate AR reports, including aging schedules and collections status.
• Maintain organized records of invoices, payments, and correspondence.
• Assist in preparing documentation for audits or compliance reviews.
• Support AR Manager for month-end and year-end close processes by reconciling AR accounts.

Compliance and Documentation

• Maintain accurate records of invoices, payments and communications.
• Ensure compliance with company policies, financial regulations and internal controls.
• Assist with audits by preparing documentation and responding to auditor inquiries.
• Stay updated on industry best practices and technological advancements to optimize AR processes.

Qualifications and Requirements

Required:

• High school diploma or equivalent required.
• 3 years experience in Accounts Receivable.
• Experience using Microsoft Excel.

Preferred but not required:

• Associate degree in accounting or related field.
• Experience using ERP systems.

About Us

It started with the inspiration of the creator of instant noodles, founder Momofuku Ando, in 1958. Since we entered the U.S. in 1970, our flagship brands, Cup Noodles, and Top Ramen have maintained a firm foothold in U.S. pop culture. We invite you to join Team Nissin to support this legacy of innovation and to deliver noodle happiness to consumers, employees, partners, and the community in a meaningful and sustainable way. Let’s evolve how people think about instant ramen as you discover opportunities for professional growth while being part of this $4 billion global company built from a simple block of noodles.

Nissin Foods (USA) Co., Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, or sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. As a federal contractor, Nissin Foods participates in the federal government’s E-Verify program, which confirms employment authorization of all newly hired employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. The E-Verify process may be completed in conjunction with the Form I-9 Employment Eligibility Verification to check the work authorization status of persons who have been offered employment at Nissin Foods. E-Verify is not used as a tool to pre-screen candidates. For up-to-date information on E-Verify, go to www.uscis.gov.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request accommodation, contact Nissin Foods (USA) Co., Inc. Human Resources.