Executive AssistantCalPortland • Las Vegas, NV, US
[error_messages.no_longer_accepting]
Executive Assistant
CalPortland • Las Vegas, NV, US
[job_card.30_days_ago]
[job_preview.job_type]
- [job_card.full_time]
[job_card.job_description]Executive Support : Manage the CEO and COO's calendars, including scheduling, rescheduling, and prioritizing appointments, meetings, and travel. Prepare and manage correspondence on behalf of both executives, including emails, phone calls, and meeting notes. Anticipate the needs of both executives, providing proactive solutions to support daily operations and decision-making. Act as a liaison between the executives and senior leadership, as well as external stakeholders, maintaining effective communication at all levels. Meetings & Travel Coordination : Organize and coordinate meetings, including logistics, agendas, and materials for both internal and external parties. Prepare executives for meetings, ensuring they are fully briefed on the agenda, attendees, and key discussion points. Coordinate travel arrangements, including flights, accommodations, transportation, and itineraries, while ensuring cost-effectiveness. Strategic Project Support : Assist in tracking and coordinating progress on key strategic initiatives and organizational projects led by the CEO and COO. Prepare reports, presentations, and other documents as needed for executive meetings, board meetings, and high-level discussions. Collaborate with other departments to gather information and insights necessary for decision-making processes. Confidentiality and Discretion : Handle sensitive information with the utmost confidentiality and professionalism. Support the executives in managing both business and personal matters as needed, ensuring discretion and respect for privacy. Operations & Administration : Help streamline operational workflows by managing key administrative tasks such as document filing, office supply management, and systems organization. Support the coordination of company events, corporate communications, and executive-related social engagements. Cross-Functional Coordination : Build and maintain relationships with senior leadership, department heads, and external partners to ensure smooth operations and communication. Assist in coordinating cross-functional teams, ensuring alignment with the organization's strategic goals. Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), and project management tools Ability to operate all types of office equipment (computer, copier, scanner) Excellent English communication skills, both written and verbal Excellent computer, math, and organizational skills Self-starter with the ability to prioritize workload in an efficient manner Strong problem-solving abilities, with a proactive and solution-oriented mindset Ability to perform multiple tasks in a busy office environment, which may include distractions, interruptions, and noise Ability to handle employee and company services confidentially Associate or Bachelor degree in Business Administration or equivalent experience Experience with SAP
Executive Assistant
The Executive Assistant reports to the Chief Operating Officer ("COO") and performs all job functions necessary including providing comprehensive support by managing complex calendars, coordinating high-priority meetings, handling sensitive communications, and assisting with key strategic initiatives. This role requires exceptional organizational skills, discretion, and the ability to work in a fast-paced and dynamic environment. The ideal candidate will possess strong interpersonal skills, a high degree of professionalism, and an understanding of corporate priorities.
CalPortland is proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources : our employees. Your benefits are an important part of your overall compensation at CalPortland. That's why we give you a wide range of benefits to choose from.
- Medical, Dental, Vision low-cost premiums even for family coverage
- Company-paid life / AD&D insurance
- Company-paid short-term disability
- Paid sick / vacation / holiday
- 401k / Company Funded Pension Program (program is dependent upon location and job type)
- Employee Assistance Program (EAP)
- Additional voluntary benefits
Responsibilities :
Education :
High school diploma / GED
Requirements / Qualifications :
Preferred :
Conditions of Employment :
Successful candidate must submit to a post-offer pre-employment physical examination, drug / alcohol screen, and background check. Some positions require Federal Motor Carrier Safety Administration (FMCSA) registration / clearance as well as ongoing alcohol and drug testing.
Location : Summerlin, NV, US, 89144
Job Type : Salaried
Nearest Major Market : Las Vegas
Job Segment : Administrative Assistant, Executive Assistant, Secretary, Corporate Communications, Project Manager, Administrative, Marketing, Technology
[job_alerts.create_a_job]
Executive Assistant • Las Vegas, NV, US
[internal_linking.similar_jobs]
House Buyers of America is looking for an Executive Assistant.The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO.
This position requires a minimum of 3 ye...[show_more]
We are seeking a highly organized, proactive, and solutions-driven Operations Manager / Senior Executive Assistant to support our executive leadership and ensure the smooth, efficient functioning o...[show_more]
Role : Executive Assistant to Founder.Are you a proactive, detail-oriented professional who loves keeping high-level leaders organized and operations running smoothly? Horizon Trust Company is looki...[show_more]
Assistant Executive Housekeeper.Have you ever wondered what it would be like to work in a place full of excitement, diversity, and entertainment? Are you enthusiastic about being a team player in o...[show_more]
Executive Assistant to Interior Design Vice Presidents.Luxury Hospitality Design Studio | Las Vegas, NV.We are hiring for a premier hospitality design studio based in Las Vegas, known for crafting ...[show_more]
Singlewire Software is the developer of Visitor Aware and InformaCast, leading visitor management and emergency notification platforms.
Our software is used by more than 6,000 organizations around t...[show_more]
Note this position is In office •.Pineda Company, founded by Ryan Pineda, is a dynamic group of businesses with a diverse portfolio that includes real estate, education, media, SaaS, financial servi...[show_more]
The Executive Administrative Assistant has the primary responsibility of ensuring the smooth operation of executive abilities through effective coordination, organization, follow-up and reporting.[show_more]
The primary role of the Assistant Executive Chef will be to train and manage the kitchen personnel and supervise and coordinate all related culinary activities and to execute banquets and maximize ...[show_more]
BUSINESS DEVELOPMENT ASSISTANT - TRUST SERVICES.Dunham Trust Company (DTC) provides comprehensive trust and fiduciary services including custodial accounts, wealth management, and specialized inves...[show_more]
At TensorWave, we’re leading the charge in AI compute, building a versatile cloud platform that’s driving the next generation of AI innovation.
We’re focused on creating a foundati...[show_more]
Brand Experiences, Sports Experiences, and Immersive Entertainment.From trade shows and large-scale events to experience centers and IP-driven attractions, we create programs that combine creative ...[show_more]
The Executive Assistant of Domestic Marketing is responsible for providing exceptional administrative assistance to the Domestic Marketing division assigned Leaders.
Essential Job Duties & Respo...[show_more]
The Executive Assistant is responsible for greeting and directing all visitors to the facility.Specific duties include answering and directing incoming calls for the Executives and performing cleri...[show_more]
The Pennant Group family, is currently seeking entrepreneurial leaders with proven results in building and leading exceptional teamsand a passion for the home health, hospice and home care industry...[show_more]
Ideal for a "hands on" type administrative professional and true crime enthusiast with some experience in the legal or financial industry.
Monday - Thursday 7 : 30 AM - 4 : 30 PM.IN OFFICE - L...[show_more]
Remote – Accepting applicants across the United States.Full-Time : $24 – $32 per hour (based on experience).Part-Time : $18 – $25 per hour.
We are seeking a highly organized, proacti...[show_more]
Roebuck Law Firm, a thriving Plaintiff Personal Injury Law Firm based in Las Vegas, is searching for a dedicated and resourceful.
Bilingual Personal Executive Assistant.This pivotal role requires an...[show_more]
Executive Assistant (Remote)
House Buyers of America • Las Vegas, NV, US
[filters.remote]
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Operations Manager - Senior Executive Support
GK Services • Henderson, NV, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Executive Assistant to CEO
Team Architects • Las Vegas, NV, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Assistant Executive Housekeeper - Aria
MGM Resorts International • Las Vegas, NV, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Executive Assistant | Hospitality Design Industry
INTERIOR TALENT • Las Vegas, NV, United States
[job_card.permanent]
[filters_job_card.quick_apply]
[last_updated.last_updated_30]
SaaS Account Executive - Mountain West (ID, NV, UT, AZ, NM)
Singlewire Software, LLC • Las Vegas, Nevada, United States
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Executive Assistant to the COO
PinedaCompany LLC • Las Vegas, NV, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Executive Administrative Assistant (Faith-Based Non Profit)
Allyfe Pregnancy Clinic • Las Vegas, NV, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Assistant Executive Chef
SAHARA Las Vegas • Las Vegas, Nevada, United States
[job_card.full_time] +1
[filters_job_card.quick_apply]
[last_updated.last_updated_variable_days]
Business Development Assistant - Trust Services
Dunham & Associates Investment Counsel, Inc. • Las Vegas, NV, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Executive Assistant
TensorWave • Las Vegas, NV, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Executive Assistant
Astound Group LLC • Las Vegas, NV, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Executive Assistant Domestic Marketing
Wynn Resorts • Las Vegas, Nevada, USA
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Executive Assistant
Credit One Bank • Las Vegas, NV, US
[job_card.full_time]
[last_updated.last_updated_30]
CEO-In-Training, Executive Director (Las Vegas)
Pennant • Las Vegas, NV, US
[job_card.full_time] +1
[last_updated.last_updated_variable_days] • [promoted]
Executive Assistant for Asset Management Role
All Star Operations • Las Vegas, NV, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Remote Executive Personal Assistant (Full-Time & Part-Time)
GOLD GATE • Henderson, Nevada
[filters.remote]
[job_card.full_time] +1
[filters_job_card.quick_apply]
[last_updated.last_updated_variable_days] • [promoted]
Bilingual Personal Executive Assistant
Roebuck Law Firm • Las Vegas, NV, US
[job_card.full_time]
[filters_job_card.quick_apply]
[last_updated.last_updated_variable_days]