Executive AssistantCalPortland • Las Vegas, NV, US
Executive Assistant
CalPortland • Las Vegas, NV, US
[job_card.30_days_ago]
[job_preview.job_type]
- [job_card.full_time]
[job_card.job_description]Executive Support : Manage the CEO and COO's calendars, including scheduling, rescheduling, and prioritizing appointments, meetings, and travel. Prepare and manage correspondence on behalf of both executives, including emails, phone calls, and meeting notes. Anticipate the needs of both executives, providing proactive solutions to support daily operations and decision-making. Act as a liaison between the executives and senior leadership, as well as external stakeholders, maintaining effective communication at all levels. Meetings & Travel Coordination : Organize and coordinate meetings, including logistics, agendas, and materials for both internal and external parties. Prepare executives for meetings, ensuring they are fully briefed on the agenda, attendees, and key discussion points. Coordinate travel arrangements, including flights, accommodations, transportation, and itineraries, while ensuring cost-effectiveness. Strategic Project Support : Assist in tracking and coordinating progress on key strategic initiatives and organizational projects led by the CEO and COO. Prepare reports, presentations, and other documents as needed for executive meetings, board meetings, and high-level discussions. Collaborate with other departments to gather information and insights necessary for decision-making processes. Confidentiality and Discretion : Handle sensitive information with the utmost confidentiality and professionalism. Support the executives in managing both business and personal matters as needed, ensuring discretion and respect for privacy. Operations & Administration : Help streamline operational workflows by managing key administrative tasks such as document filing, office supply management, and systems organization. Support the coordination of company events, corporate communications, and executive-related social engagements. Cross-Functional Coordination : Build and maintain relationships with senior leadership, department heads, and external partners to ensure smooth operations and communication. Assist in coordinating cross-functional teams, ensuring alignment with the organization's strategic goals. Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), and project management tools Ability to operate all types of office equipment (computer, copier, scanner) Excellent English communication skills, both written and verbal Excellent computer, math, and organizational skills Self-starter with the ability to prioritize workload in an efficient manner Strong problem-solving abilities, with a proactive and solution-oriented mindset Ability to perform multiple tasks in a busy office environment, which may include distractions, interruptions, and noise Ability to handle employee and company services confidentially Associate or Bachelor degree in Business Administration or equivalent experience Experience with SAP
Executive Assistant
The Executive Assistant reports to the Chief Operating Officer ("COO") and performs all job functions necessary including providing comprehensive support by managing complex calendars, coordinating high-priority meetings, handling sensitive communications, and assisting with key strategic initiatives. This role requires exceptional organizational skills, discretion, and the ability to work in a fast-paced and dynamic environment. The ideal candidate will possess strong interpersonal skills, a high degree of professionalism, and an understanding of corporate priorities.
CalPortland is proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources : our employees. Your benefits are an important part of your overall compensation at CalPortland. That's why we give you a wide range of benefits to choose from.
- Medical, Dental, Vision low-cost premiums even for family coverage
- Company-paid life / AD&D insurance
- Company-paid short-term disability
- Paid sick / vacation / holiday
- 401k / Company Funded Pension Program (program is dependent upon location and job type)
- Employee Assistance Program (EAP)
- Additional voluntary benefits
Responsibilities :
Education :
High school diploma / GED
Requirements / Qualifications :
Preferred :
Conditions of Employment :
Successful candidate must submit to a post-offer pre-employment physical examination, drug / alcohol screen, and background check. Some positions require Federal Motor Carrier Safety Administration (FMCSA) registration / clearance as well as ongoing alcohol and drug testing.
Location : Summerlin, NV, US, 89144
Job Type : Salaried
Nearest Major Market : Las Vegas
Job Segment : Administrative Assistant, Executive Assistant, Secretary, Corporate Communications, Project Manager, Administrative, Marketing, Technology
[job_alerts.create_a_job]
Executive Assistant • Las Vegas, NV, US
[internal_linking.related_jobs]
Welcome to Apothkary, where Nature is Medicine.We harness the intelligence of nature by creating clean, effective herbal remedies that target the root cause of health imbalances like helping to eas...[show_more]
Vibee builds unforgettable destination experiences for fans around the world.Founded by Live Nation, the world's leading live entertainment company, and Insomniac, Vibee provides fans the opportuni...[show_more]
Our Client is a Founder and E-Commerce Executive known for building brands with passion and operational speed.He moves fast, leads with positivity, and thrives on challenge.We believe in results ov...[show_more]
This job is with Aristocrat, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community.
Please do not contact the recruiter directly.We are seekin...[show_more]
Job Opportunity : Bilingual Executive / Personal Assistants (Remote).We're seeking bilingual executive / personal assistants who are fluent in English (C1 / C2) and reside in Venezuela, Colombia, Argent...[show_more]
Business Development Assistant - Trust Services.Dunham Trust Company (DTC) provides comprehensive trust and fiduciary services including custodial accounts, wealth management, and specialized inves...[show_more]
RemoteVA is seeking a highly reliable and proactive Ecommerce Virtual Assistant to support our growing team.The ideal candidate is experienced, takes initiative, and can work independently with min...[show_more]
Hybrid Executive Assistant And Strategic Chief Of Staff In Training.We are seeking a rare and exceptional individual to serve as a hybrid Executive Assistant and strategic Chief of Staff in Trainin...[show_more]
Executive Assistant to Senior Leadership.This individual will serve as the central point of coordination for senior leaders, handling executive calendars, board communications, travel logistics, co...[show_more]
Executive Assistant to Interior Design Vice Presidents.Luxury Hospitality Design Studio | Las Vegas, NV.We are hiring for a premier hospitality design studio based in Las Vegas, known for crafting ...[show_more]
We are seeking a highly motivated Executive Assistant / Office Manager to support senior leadership and oversee day-to-day office operations.
This individual will serve as the right hand to our C-su...[show_more]
The primary role of the Assistant Executive Chef will be to train and manage the kitchen personnel and supervise and coordinate all related culinary activities and to execute banquets and maximize ...[show_more]
Business Development Assistant - Trust Services.Dunham Trust Company (DTC) provides comprehensive trust and fiduciary services including custodial accounts, wealth management, and specialized inves...[show_more]
BUSINESS DEVELOPMENT ASSISTANT - TRUST SERVICES Dunham Trust Company (DTC) provides comprehensive trust and fiduciary services including custodial accounts, wealth management, and specialized inves...[show_more]
The Executive Assistant is responsible for greeting and directing all visitors to the facility.Specific duties include answering and directing incoming calls for the Executives and performing cleri...[show_more]
We are looking for an experienced Executive Assistant to provide high-level administrative and operational support to a busy Founder.
The Founder is currently serving as the central point for all co...[show_more]
Executive Assistant / Corporate Administrator.Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets.Our platform, Ubuntu, is ...[show_more]
Roebuck Law Firm, a thriving Plaintiff Personal Injury Law Firm based in Las Vegas, is searching for a dedicated and resourceful.
Bilingual Personal Executive Assistant.This pivotal role requires an...[show_more]
Executive Assistant to CEO
Apothkary • Las Vegas, NV, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Vibee - Executive Assistant (Contract)
Insomniac • Las Vegas, NV, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Executive Assistant to Founder
Priority VA • Las Vegas, NV, US
[job_card.full_time]
[filters_job_card.quick_apply]
[last_updated.last_updated_variable_days]
Executive Assistant
Aristocrat • Las Vegas, Nevada, United States
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Executive Administrative Assistant (Fully Remote)
Valatam • Las Vegas, NV, US
[filters.remote]
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Business Development Assistant - Trust Services
Las Vegas Staffing • Las Vegas, NV, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Ecommerce Virtual Assistant
Remote VA • Las Vegas, NV, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Executive Assistant to CEO : Chief of Staff in Training
Entrepreneur Babes • Las Vegas, NV, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Executive Assistant to Senior Leadership
Las Vegas Petroleum • Las Vegas, NV, US
[job_card.full_time]
[filters_job_card.quick_apply]
[last_updated.last_updated_30]
Executive Assistant | Hospitality Design Industry
INTERIOR TALENT • Las Vegas, NV, United States
[job_card.permanent]
[filters_job_card.quick_apply]
[last_updated.last_updated_30]
Executive Assistant / Office Manager for Family Foundation (Las Vegas)
Pocketbook Agency • Las Vegas, NV, US
[job_card.full_time] +1
[last_updated.last_updated_variable_days] • [promoted]
Assistant Executive Chef
SAHARA Las Vegas • Las Vegas, Nevada, United States
[job_card.full_time] +1
[filters_job_card.quick_apply]
[last_updated.last_updated_variable_days]
Business Development Assistant - Trust Services
Dunham & Associates Investment Counsel • Las Vegas, NV, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Business Development Assistant - Trust Services
Dunham & Associates Investment Counsel, Inc. • Las Vegas, NV, US
[job_card.full_time]
[filters_job_card.quick_apply]
[last_updated.last_updated_variable_days]
Executive Assistant
Credit One Bank • Las Vegas, NV, US
[job_card.full_time]
[last_updated.last_updated_30]
Executive Assistant to the Founder
Zipdev • Las Vegas, NV, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Executive Assistant / Corporate Administrator
Canonical • Las Vegas, NV, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Bilingual Personal Executive Assistant
Roebuck Law Firm • Las Vegas, NV, US
[job_card.full_time]
[filters_job_card.quick_apply]
[last_updated.last_updated_variable_days]