Administrative Assistant of Experiential Learning and Administration

Job Details

Job Location

MIAMI GARDENS, FL

Position Type

Full Time

Job Category

Education

St. Thomas University - College of Law

POSITION SUMMARY :

The Administrative Assistant provides high level administrative support to the College of Law's Assistant Dean of Experiential Learning and Administration such as assisting in the essential operations of the Office, preparation and organization and updating of reports and other documents, taking calls, scheduling meetings, and managing office requests by the Dean's Office. The position includes clerical duties and assistance in dissemination of information about the College of Law and the various components of the experiential learning programs, as well administration. The position requires someone with excellent verbal and written communication skills, good judgment, mindful of confidentiality, and strong time management skills to meet deadlines.

ABOUT ST. THOMAS UNIVERISTY COLLEGE OF LAW :

Founded in 1984, St. Thomas University College of Law is one of the most diverse access law schools in the United States. It is part of St. Thomas University, founded in 1961 as Biscayne College by the order of the Augustinian Friars. St. Thomas University is an urban, student-centered, Catholic university with rich cultural and international diversity, dedicated to developing leaders who contribute to the economic and cultural vitality of the regions they serve. To this end, the College of Law remains committed in teaching, scholarship, and service, to fostering a public order of human dignity, to training lawyers sensitive to the needs of the region's underrepresented communities, and to expanding access to professional opportunities which includes active partnerships with business, government, and the South Florida Community.

Equal Opportunity : St. Thomas University provides equality of opportunity in education for all persons, including faculty and staff (with respect to recruitment, hiring, retention,promotion, tenure, compensation, terms and conditions of employment, termination, and the like) and students, including applicants for admission and enrolled students (with respect to admission, retention, and the like), except that the University (1) will maintain its Catholic values in the operation of the University, and (2) may exercise a preference for Catholic faculty in recruitment and hiring. (The general norm of the Apostolic Constitution on Catholic Universities states that "the number of non-Catholic teachers should not be allowed to constitute a majority within the institution.") St. Thomas University also provides its students and graduates with equal opportunity to obtain employment, including the requirement that every employer to whom it furnishes assistance and facilities for interviewing and other placement services must observe the principles of equal opportunity.

Nondiscrimination : Except for the maintenance of Catholic values in the operation of the University and a preference for Catholic faculty in recruitment and hiring, discrimination on the basis of race, color, ethnicity, religion, national origin, sex, gender, gender identity or expression, sexual orientation, age, disability, or military status, marital or familial status, or any other category that is or becomes protected by law, is strictly prohibited.

Accr editation : St. Thomas University College of Law is fully accredited by the American Bar Association and is a member of the Association of American Law Schools (AALS). St. Thomas University is accredited by the Southern Association of Colleges and Schools Commission on Colleges.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES :

• Works with the Dean of Experiential Learning and Administration to accomplish the tasks and goals of the Office.
• Works with the clinical faculty and students to ensure students obtain all documents needed for certifications as legal interns in a timely manner.
• Maintains ongoing contact and good public relations with current students, alumni, staff, and field placement supervisors.
• Assists in maintaining accurate records.
• Assists in the preparation and / or editing of documents such as special reports, expense reports, memos and invoices.
• Creates and / or manages spreadsheets, databases, and presents.
• Keeps abreast of all faculty and student affairs policies and guidelines.
• Maintains confidentiality of information exposed to during business regarding students, faculty, supervisors, or other employees.
• Receives, routes and screens incoming calls in an efficient and courteous manner; takes accurate messages as necessary; and retrieves departmental voicemail messages and forward to appropriate personnel.
• Provides general information regarding clinical placements or externship requirements via e-mail, telephone, or in-person.
• Aids in the planning, coordination, and execution of on / off campus programs and events hosted by the Office of Experiential Learning and Administration, including orientation and informational sessions.
• Assists with the development of marketing publications and communications including letters, brochures, website postings, electronic mail and other mediums.
• Cooperates with the University and the College of Law departments, as needed.
• Oversees and assigns tasks to work study students in the absence of the Assistant Dean for Experiential Learning and Administration
• Complies with departmental and university safety rules and regulations.
• Performs other duties as assigned by immediate supervisors.

Qualifications

POSITION QUALIFICATIONS / SPECIFICATIONS :

SUPERVISION RECEIVED :

Supervision received from Assistant Dean of Experiential Learning and Administration. Routine assignments are performed independently following University and departmental policies and procedures.

SUPERVISION EXERCISED :

No supervisory responsibility but may train and work directly with work-study students.

POSITION QUALIFICATIONS / SPECIFICATIONS :

Preference will be given to individuals with prior knowledge / experience in general office settings. Demonstrated knowledge and skills in the use of integrated software systems and Microsoft Office applications, including Excel.