Administrative Assistant - Clinical Education and Professional Development

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Work arrangement - Monday - Friday 7 : 30 am - 5 pm

This is a health system position, meaning the candidate may be asked to offer off-site support to our respective Duke entities.

Main onsite location : Duke University Hospital, Interprofessional Education (IPE) Building, 311 Trent Drive, Durham, NC

General Description of the Job Class

In support of a department or group of professionals, regularly required to resolve moderately complex (non-routine) administrative problems independently or with others. Problem resolution may include research. Tasks are typically diverse and advanced.

Duties and Responsibilities of this Level

• Independently prepare more complex documentation, reports, charts, graphs, and spreadsheets at designated intervals and as requested.
• Coordinate special projects.
• Research budget variance and follow up to resolve issues.
• Develop advanced presentation materials.
• Prioritize and resolve inquiries (phone, e-mail, in person).
• Schedule and maintain a calendar of appointments, meetings, and travel itineraries, and coordinate related arrangements.
• Act as a liaison between the department and external groups.
• Explain policy / procedures to other parties based on knowledge of the company and department guidelines.
• Collect, compile, and analyze moderately complex data and information.
• Perform other related duties incidental to the work described herein.

Required Qualifications at this Level

Education

High school education or equivalent.

Experience

Two years of administrative support experience with an increasing variety and / or complexity. Preferred proficiencies : Microsoft Office (Excel, Outlook, Teams, etc)

Degrees, Licensure, and / or Certification

N / A

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation, or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideasan exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions : Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and / or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.