Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support daily operations at a CPA firm in Woodland Hills, California. The ideal candidate will handle a variety of administrative tasks efficiently, ensuring smooth office functioning. This is a Contract position starting immediately!

Responsibilities :

• Manage and organize filing systems to ensure easy access to records and documents.
• Schedule and coordinate appointments, maintaining an accurate and up-to-date calendar.
• Utilize QuickBooks to handle basic financial tasks and assist with bookkeeping.
• Oversee document storage and organization, including managing storage boxes.
• Process 1099 forms and assist with other tax-related documentation as needed.
• Perform data entry tasks with a high level of accuracy and attention to detail.
• Handle Dropbox file management, ensuring proper organization and sharing of documents.
• Provide general administrative support, including answering inquiries and handling correspondence.
• Proven experience in administrative assistance or a similar role.
• Proficiency in QuickBooks for basic financial tasks.
• Strong organizational skills with the ability to manage filing systems effectively.
• Familiarity with Dropbox or similar file-sharing platforms.
• Excellent attention to detail and accuracy in data entry.
• Ability to handle tax-related documentation, including processing 1099 forms.
• Strong communication and time management skills.
• Knowledge of paralegal tasks or experience in a related field is a plus but not mandatory.