Administrative Assistant

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. Ranked 37 among national universities, Boston College has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion.

Job Description

Administrative Assistant, Research Program on Children & Adversity (RPCA)

Hiring Range : $25.60 / hour to $32.01 / hour. Pay rate commensurate with relevant experience.

As primary administrative support to the Faculty Director of the Research Program on Children and Adversity (RPCA), the Administrative Assistant will perform administrative and research tasks for both Dr. Theresa S. Betancourt and the general RPCA lab, composed of both international and domestic personnel. The Administrative Assistant is responsible for processing the high volume of requests for the Faculty Director's duties, responsibilities, external activities, and general tasks, and for managing a calendar that accurately reflects the Director's priorities, schedule, travel, and all day-to-day operations.

The Administrative Assistant is responsible for domestic and global travel planning and execution (including the booking of all necessary components, connecting with event organizers, and liaising with outside travel agencies), meeting support, expense reporting, and day-to-day office support within the lab. The Administrative Assistant will prepare and copy edit documents, retrieve library articles, perform literature searches, and organize peer-reviewed articles for submission, as well as draft slide decks, abstracts, and any other necessary materials for all research presentations the Faculty Director is scheduled to give.

Superior aptitude for working in a fast-paced environment, and managing multiple shifting priorities is required. Additional responsibilities include assisting with event coordination and managing materials for committees and other responsibilities of the Director.

The Administrative Assistant reports to the Associate Director for Research.

The Research Program on Children and Adversity (RPCA) focuses on understanding trajectories of risk and resilience in children facing multiple forms of adversity, including poverty, conflict, and infectious disease. Through quantitative and qualitative research methods, the program investigates key mechanisms shaping child development and mental health. The program develops targeted psychosocial interventions that support positive life outcomes that can be effectively delivered at scale in low-resource settings. Overall, the program team works to develop evidence-based, transdiagnostic interventions that are feasible and cost effective, to support positive life outcomes. These outcomes are key to child health, social services, and the economic development agendas. The current research portfolio is on the BC website : bc.edu / rpca.

Essential Functions :

Manage Faculty Director Activities [75%] :

• Oversee Faculty Director's schedule, including the full management of her calendar, creation of zoom links for calls, and keeping track of all upcoming activities to mitigate scheduling conflicts or any disruptions
• Help Faculty Director in performing administrative and research tasks related to the RPCA's mission (including but not limited to document preparation and copyediting, retrieving library articles, performing literature searches, setting up conference calls; photocopying, filing, and mailing)
• Provide domestic and global travel support to the Faculty Director for their external representation of the RPCA
• Make all travel arrangements including creation of itineraries; booking of flights, hotel, and ground transportation; the preparation and organization of background and / or meeting material; and completing travel expense reports at the conclusion of each trip
• Serve as point person for people who need to work with the Faculty Director and manage materials for committees and other constituencies with whom the Faculty Director works
• Interact professionally with a variety of University personnel as well as external contacts providing excellent customer service
• Must be able to deal with multiple time-sensitive interests requiring the Faculty Director's attention, including the tracking and drafting of upcoming presentations for events, whether they be for conference panels or invited keynote events
• Coordinate General RPCA Administration [15%]

Take notes in weekly leadership meetings as needed by program managers, keep track of bookings for the lab conference room to avoid scheduling conflicts, and assist with meeting scheduling for program teams

Research Dissemination Support [10%] :

The Administrative Assistant may be required to work occasional evening and weekend hours while the Faculty Director is traveling to assist as needed and in case any issues may arise during the course of the trip.

The Administrative Assistant works in a general office setting as well as a flexible schedule.

Requirements

Experience with cross-cultural communications and interpersonal relations

Closing Statement

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility :

Boston College conducts pre-employment background checks as part of the hiring process.

Boston College is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected category, including disability and protected veteran status. Boston College's Notice of Nondiscrimination can be viewed at https : / / www.bc.edu / nondiscrimination.