Administration / Bookkeeper

We are seeking a reliable and detail-oriented Bookkeeper / Accounting Assistant to join our on-site team. This role is essential to supporting daily accounting operations, including accounts payable (AP), accounts receivable (AR), invoicing, reconciliations, and payroll support. The ideal candidate is organized, proactive, and thrives in a fast-paced environment with early-morning hours.

Key Responsibilities

Process AP / AR transactions accurately and timely manner

Perform invoicing, billing, and payment posting

Assist with payroll preparation and related documentation

Perform account reconciliations and maintain organized financial records

Support month-end close activities

Maintain confidentiality of sensitive financial information

Coordinate with internal departments as needed to resolve discrepancies

Follow established accounting processes and procedures

Meet deadlines and ensure accuracy in all assigned tasks

Qualifications & Requirements

• 2+ years of bookkeeping or accounting support experience (including AP / AR)
• High school diploma required; Associate degree in Accounting preferred
• Strong QuickBooks proficiency; QuickBooks certification a plus
• Basic to intermediate Excel skills
• Solid AP / AR knowledge
• Highly organized, detail-oriented, and able to multitask
• Strong communication abilities; able to maintain confidentiality
• Bilingual English / Spanish preferred