USA Simulation Program Standardized Patient Lab Assistant

Minimum Qualifications

High school diploma or equivalent and four years of secretarial and/or clerical experience. An equivalent combination of education and experience may be considered. Preferred Qualifications Job Description Summary The University of South Alabama’s USA Simulation’s Standardized Patient Lab is seeking to hire a USA Simulation Program Assistant. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position. Essential Functions

• Reviews and responds to new Standardized Patient applications through JotForm and updates and maintains applicant records.
• Coordinates interview and orientation sessions, including scheduling, communication, and preparation of materials.
• Assists the Standardized Patient Laboratory Coordinator with student and community recruitment events, including job fairs and outreach initiatives.
• Updates applicant statuses in JotForm and internal tracking systems to reflect interview, orientation, and hiring progress.
• Organizes and uploads Standardized Patient photos.
• Maintains the Standardized Patient contacts spreadsheet and shared drive directories.
• Ensures new Standardized Patients are correctly entered and grouped in LearningSpace and simulation email lists.
• Provides updated contact and scheduling lists for Standardized Patient Laboratory Coordinator and Standardized Patient Scheduler use, and archive outdated versions.
• Compiles and organizes Standardized Patient availability each semester to support scheduling efficiency.
• Collects and records semester data on Standardized Patient utilization, shifts, and participation by discipline and Standardized Patient tier.
• Maintains and updates the Standardized Patient Events Analysis Excel file and generates summary reports.
• Provides statistical summaries and supporting data for the Standardized Patient Laboratory Coordinator and Simulation Director as needed.
• Creates and manages JotForms for program needs such as surveys, registrations, and departmental forms.
• Maintains organized hardcopy and digital personnel files for active and former Standardized Patients.
• Provides general office and communication support to the Standardized Patient Laboratory Coordinator and assists with special projects as assigned.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

Benefits

Paid Time Off (PTO) Health Insurance Short Term Disability Life Insurance Education Benefit Retirement Plan Memberships and Events Student Loan Forgiveness Paid Time Off (PTO) Employees earn paid time off (PTO) as they work. PTO can be used for vacation, holidays, sick days and personal days. Each year, employees can choose to cash out up to 80 hours of available PTO the following calendar year. Health Insurance New employees health, dental, and pharmacy benefits are effective the first day of the month following hire date. Short Term Disability This free benefit provides income support for those who are out of work for a medical reason such as illness, accident, or maternity. After a fifteen day waiting period, it provides 60 percent wage replacement. Life Insurance USA Health provides a free term life insurance policy for our employees based on annual salary. Policies for spouse and dependents are also included. Additional coverage can be purchased for employee, spouse and dependents. Education Benefit University of South Alabama offers a credit on tuition each semester for employees, spouse, and dependents after just six months of employment. Retirement Plan USA Health offers a 5% matching retirement account and other non-matching account choices. Included with this benefit is a free individual session with a financial planner. Memberships and Events Employees can join USA’s state-of-the-art recreation center for a nominal fee. USA football season tickets are available at a discount, and employees can attend all other USA sporting events for free. Student Loan Forgiveness As an employee of a government or not-for-profit organization, you may be eligible for the Public Service Loan Forgiveness Program through the U.S. Department of Education.