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Administrative Assistant
Administrative AssistantSMART CHOICE MEDICAL SERVICES LLC • Tulsa, OK, United States
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Administrative Assistant

Administrative Assistant

SMART CHOICE MEDICAL SERVICES LLC • Tulsa, OK, United States
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We are seeking a highly organized and proactive Administrative Assistant to support the Chief Medical Officer (CMO) of our mobile medical clinic. This role is essential in ensuring smooth day-to-day operations, coordinating events, and managing administrative tasks that support the clinic’s mission to deliver accessible healthcare services to underserved communities.

Key Responsibilities :

Calendar Management :

  • Maintain and coordinate the CMO’s calendar, including appointments, meetings, and travel schedules.
  • Ensure timely reminders and conflict-free scheduling.

Event Coordination :

  • Schedule and organize in-service training sessions for clinical staff.
  • Assist in planning and coordinating marketing and outreach events in collaboration with the community engagement team.
  • Attend community events as needed to support clinic visibility and engagement.
  • Supply Management :
  • Monitor inventory levels and order medical and office supplies as needed.
  • Liaise with vendors to ensure timely delivery and cost-effective purchasing.

    • Administrative Support :

  • Prepare meeting agendas, take minutes, and follow up on action items.
  • Draft correspondence, reports, and presentations as requested by the CMO.
  • Maintain confidential records and files.
  • Communication & Liaison :
  • Serve as a point of contact between the CMO and internal / external stakeholders.
  • Ensure clear and timely communication across departments.

    • Qualifications :

  • High School Diploma / GED
  • Proven experience as an administrative assistant or similar role, preferably in a healthcare setting.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite and scheduling software.
  • Ability to work independently and handle multiple priorities.
  • High level of discretion and professionalism.

    • Preferred Qualifications :

  • Experience working in mobile or community-based healthcare services.
  • Familiarity with medical terminology and clinic operations.
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    Administrative Assistant • Tulsa, OK, United States

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