Legal Administrative Assistant

Admin Assistant

Join an amazing team that is consistently recognized for our achievements and culture, including our most recent Forbes award of being one of America's Best Midsize Employers for 2025!

The ideal candidate will reside within 30 miles of West Covina, CA or Brea, CA. This is a remote role but does require close proximity to one of our offices for training and occasional office hours.

Position Summary :

The Admin Assistant is part of Mercury's In-House Legal Department. Must be detail-orientated with strong organizational and time management skills to proactively assist with the smooth operation of our legal team, supporting attorneys and legal professionals in managing legal files, reporting and administrative coordination. Some responsibilities include open, maintain and close legal files in accordance with departmental procedures, preparing and distributing accurate monthly reports to legal team members and executive leadership, extensive data entry, work closely with fellow admin and legal team members to ensure timely and efficient support across the department and assist with special projects and administrative tasks as directed by legal leadership. Strong attention to detail, commitment to data accuracy, proficiency in Microsoft Office Suite and case management system is essential in this role.

Under general supervision, the primary job function of the Administrative Assistant is to work independently and collaboratively in a fast-paced environment to provide administrative support across the legal department.

An in-person interview may be required during the hiring process.

Responsibilities

Essential Job Functions :

• Shares support of the department and its vendors for clerical activities such as facilities and desktop changes, security access to systems and buildings, team member onboarding, and meeting coordination, including off-site events.
• Processes, records, and maintains documents and files per departmental and company requirements.
• Maintains management's calendars and support their daily work schedule.
• Arranges travel plans and reservations for staff, including expense tracking, reporting, mileage, and travel profiles.
• Answers and transcribes calls to department staff from internal and external business management.
• Responds to and resolves external and internal customer inquiries, complaints, and related issues.

Qualifications

Education : Completion of a high school diploma or equivalent (G.E.D) and may include specialized or vocational coursework. Bachelor's degree preferred. Minimum of one (1) year working experience in an administrative role for a large or mid-size company. Working experience using common office equipment, i.e. printer, scanner, fax machine, etc. Prior work experience in an insurance environment preferred.

About the Company

Why choose a career at Mercury?

At Mercury, we have been guided by our purpose to help people reduce risk and overcome unexpected events for more than 60 years. We are one team with a common goal to help others. Everyone needs insurance and we can't imagine a world without it.

Our team will encourage you to grow, make time to have fun, and work together to make great things happen. We embrace the strengths and values of each team member. We believe in having diverse perspectives where everyone is included, to serve customers from all walks of life.

We care about our people, and we mean it. We reward our talented professionals with a competitive salary, bonus potential, and a variety of benefits to help our team members reach their health, retirement, and professional goals.

Perks and Benefits

We offer many great benefits, including :

Mercury Insurance is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, or local law.

Pay Range

USD $39,531.00 - USD $69,051.00 / Yr.