Contingent Workforce Specialist

Job Description

Job Description

Contingent Workforce Program Specialist

Overview

A large national organization is seeking a Contingent Workforce Program Specialist to support the operational, administrative, and coordination activities that drive an effective contingent workforce program. This role is essential to ensuring smooth processes across onboarding, extensions, compliance monitoring, vendor communication, and general program administration. The ideal candidate is detail-oriented, highly organized, and skilled at managing multiple priorities in a fast-paced environment. This position may be performed onsite or remotely, depending on candidate location.

Responsibilities

Program Support & Recruitment Coordination

Coordinate interviews between vendors, candidates, and hiring teams

Support the contingent recruitment lifecycle and manage related scheduling logistics

Serve as a primary contact for routine questions regarding contingent workforce procedures, escalating more complex matters as needed

Maintain consistent communication with vendors, people leaders, and internal partners to facilitate efficient operations

Onboarding & Integration

Prepare and distribute onboarding instructions, logistics, and first-day expectations to vendors and people leaders

Partner with internal groups to resolve first-day access or credentialing issues for contingent workers

Ensure onboarding tasks are completed accurately and in accordance with program standards

Contract Extensions & Workday Transactions

Monitor extension activity in internal systems and follow up with stakeholders to validate details

Process contract extensions, ensuring documentation and system updates are completed correctly

Track extension trends and support adherence to governance and tenure guidelines

Time Approval & Compliance Monitoring

Engage people leaders to resolve outstanding time approvals and support accurate vendor invoicing

Maintain awareness of tenure rules, worker classifications, and other compliance factors

Support documentation needs for audits, reviews, and compliance tracking

Administrative & Reporting Support

Generate routine reports and dashboards reflecting contingent workforce activity

Assist with vendor audits, performance scorecards, process documentation, and other special projects

Maintain organized program files, templates, and tracking tools to support consistency and accessibility

Required Skills

Bachelors degree in Human Resources, Business Administration, or related field preferred; equivalent experience accepted

12 years of experience in HR operations, talent acquisition, workforce coordination, or similar administrative roles

Strong proficiency in Microsoft Office Suite; familiarity with Workday or vendor management systems is a plus

Exceptional attention to detail and ability to follow structured processes

Strong communication, organization, and multitasking abilities

Ability to identify potential issues, interpret program guidelines, and escalate when necessary

How to Apply

Please submit your resume for confidential consideration. Qualified applicants will be contacted to discuss next steps.