Events Coordinator

Position Summary

The Events Coordinator plays a central role in bringing the universitys mission to life through meaningful well-executed campus events. From large-scale celebrations to intimate gatherings this position helps shape experiences that strengthen community elevate the universitys brand and support strategic institutional goals.

The coordinator leads the full lifecycle of event planningmanaging logistics coordinating venues collaborating with vendors and ensuring thoughtful budget stewardship. Working closely with departments across the university this role anticipates needs solves problems with creativity and professionalism and ensures each event runs smoothly from concept to completion.

By leveraging event management tools such as ASTRA the Events Coordinator supports efficient facility scheduling and maintains accurate space-usage data that inform campus planning and resource allocation. Strong knowledge of university policies and event guidelines ensures consistency compliance and high standards across all activities.

Through strong relationships with internal partners and external vendors the Events Coordinator serves as a trusted advisor on event strategies and best practices contributing to memorable experiences that reflect and advance the universitys values and reputation.

Essential Functions

• Coordinator of event related logistics collaborating with departments and providing guidance and oversight to necessary departments throughout the event planning process.
• Collaborate with campus departments to coordinate event resources and details including arrangements with catering custodial services security and technical support.
• Proactively address potential issues throughout the event planning process.
• Provide exceptional customer service to constituents by confirming event details including setup catering requests additional needs and staffing requirements.
• Attend events as needed to ensure smooth operations providing oversight and direction to staff and event personnel as required including evenings and weekends.
• Maintain comprehensive knowledge of university spaces their capacities and capabilities on the main campus.
• Responsible for ensuring consistency in brand exposure within events including requesting branded event related materials.
• Assist in making short-term and long-term recommendations for enhancing events on campus with a specific emphasis on brand exposure and aesthetic design of events.
• Supervise employees and arrange / supervise contracted staff as needed to support event operations.
• With direction from the Director of University Events implement new procedures to help optimize and streamline event planning processes policies and procedures.
• Primary administrator and overseer of Astra (the Universitys room reservation online system) including confirming room request reservations maintaining current system resources maintaining contacts and customer groups up to date
• As the primary administrator of the ASTRA system this position plays a critical role in resource management and will generate and analyze reports from the system while providing ASTRA technical support and training for university employees
• Analyze data and assess room usage while providing recommendations for optimizations of room scheduling for events
• Manage resource allocation through ASTRA generating and analyzing reports to optimize room scheduling for events.
• Oversee the creation and distribution of the bi-weekly FPU internal newsletter.
• Work closely with the Director of University Events to maintain data integrity within ASTRA.
• Oversee the universitys master calendar ensuring accuracy and updating information in collaboration with key departments.
• Collaborate with Events Services Supervisor to ensure the successful execution and function of event processes.
• Demonstrate a commitment to serving and inspiring students and colleagues in a context of a Christian University integrating your Christian faith into your role and responsibilities.
• Embrace the mission vision and values of Fresno Pacific University affirm the FPU Faith Expectations and support the ideals and practices articulated in The Fresno Pacific Idea
• Uphold and advance Fresno Pacific Universitys commitment to Christ-centered higher education holistic student development and serving diverse communities.
• Complete tasks timely with work that is comprehensive complete and accurate
• Communicates clearly listens attentively and seeks to understand others
• Collaborates productively with colleagues of varying skillset
• Other job duties as assigned

Qualifications

Preferred :

University Information

Environmental Conditions :

Physical Demands :

$45760 $53040 is the starting annual salary for this role and reflects what Fresno Pacific University reasonably expects to pay for this position. Actual compensation may vary based on qualifications experience and internal addition to compensation Fresno Pacific University offers a competitive benefits

package.

Reserving its rights as a religious institution Fresno Pacific University is an equal employment opportunity employer and does not discriminate on the basis of race color national origin ethnicity sex age or disability or other classes protected by applicable law. Committed to excellence and actively supportive of cultural diversity FPU invites individuals who contribute to such diversity to apply. If you need assistance or an accommodation due to a disability you should contact FPUs Human Resources Department at . As a religious institution the University will administer the equal opportunity employment policy consistent with the Fresno Pacific University statement of faith the FPU Idea and the Universitys governance by the Pacific District Conference of Mennonite Brethren Churches.

Required Experience :

IC

Key Skills

Marketing,Catering,Organizational skills,Hospitality Experience,Management Experience,HubSpot,Event Planning,Events Management,Project Management,Event Marketing,Leadership Experience,negotiation

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 45760 - 53040