Developer Budget Specialist

Developer Budget Specialist

Detail-oriented and strategic financial professional who supports the budgeting, forecasting, and financial planning needs of new developer/builder communities. This role involves close collaboration with developers, builders, and internal teams to ensure accurate financial modeling and long-term funding strategies for HOAs, master associations, and condominium associations.

Position Responsibilities:

• Prepare initial operating budgets for complex HOAs, master associations, and condominium associations utilizing improvement plans, plats, recorded documents and governing documents.
• Solicit vendor bids (e.g., landscaping, insurance, gates, pool) to support budget assumptions.
• Evaluate vendor contracts and service agreements for cost efficiency.
• Compose detailed budget narratives and vendor bid summaries for client review.
• Review close of escrow instructions as provided to title company.
• Develop multi-year cash flow projections and developer subsidy schedules.
• Build, improve, and maintain financial models to forecast income, expenses, and reserve contributions.
• Assist in reserve fund planning and long-term funding strategy development.
• Assist in forecasting and long-term capital planning for new developments.
• Support feasibility studies for land acquisition and site development.
• Attend regular meetings with developer and builder clients to discuss financial strategy.
• Provide monthly/quarterly financial updates and budget performance reports.
• Demonstrate a clear understanding of subsidy true-up processes and be able to explain.
• Supervise all Developer Services Budget Analyst team members in budget preparation, management of processes, and growth in team dynamics.
• Oversee, train, mentor and collaborate with Developer Services Budget Analysts to ensure consistency and accuracy in budget processes and financial deliverables.
• Actively monitor workflows to ensure tasks are completed in a timely manner and in accordance with approved procedures, reinforcing process integrity, accountability, and client confidence.
• Continually augment existing budgeting processes and oversee related training modules for all budget analysts. Enhance written budgeting standard operating procedures (SOPs).
• Manage the annual budget cycle for developer-controlled communities, including preparation, template updates, workflow and task implementation.
• Cultivate and maintain strong relationships with developer and builder clients.
• Proactively engage with clients to understand their goals, address concerns, and support their long-term financial success.

Knowledge, Skills and Abilities:

• Critical thinker with a strong attention to detail.
• Understanding of accounting principles and processes.
• Excellent organizational and time management skills, ability to manage multiple priorities.
• Excellent client service and communication skills, both oral and written.
• Ability to work effectively and efficiently with minimum level of supervision.
• Computer proficiency, including Excel at an advanced level.
• Able to function and contribute to a team-oriented atmosphere.
• Comfortable with public speaking and delivering presentations.
• Proficiency in budgeting and/or accounting.

Physical Demands & Work Environment:

• Utilizing a computer in an office setting.
• Capable of working extended hours including evenings and/or weekends as necessary.
• Travel may be required to meet with developer clients in person to review annual budget forecast models.

Preferred Behaviors:

• Dedicated: Devoted to a task or purpose with loyalty or integrity.
• Team Player: Works well as a member of a group.
• Leader: Inspires teammates to follow them.
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well.

Preferred Motivations:

• Work-Life Balance: Inspired to perform well by having ample time to pursue work and interests outside of work.
• Self-Starter: Inspired to perform without outside help.

Required Education: High School or better.

Required Experience: 3 years: High school diploma or GED. Degree, certification or three (3) years of full time, paid, professional experience working in finance, accounting, real estate development or the HOA Management or Homebuilding industry. Advanced proficiency in Excel, financial modeling, and budgeting. Valid Drivers License.