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Scheduling Specialist
Scheduling SpecialistAvicado • Honolulu, HI, US
Scheduling Specialist

Scheduling Specialist

Avicado • Honolulu, HI, US
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Scheduling Specialist

Transforming The Way Construction Owners Use Technology & Data

Are you a proactive planner with deep expertise in data center scheduling and phased delivery? Do you enjoy working with innovative teams and delivering complex construction schedules with precision? If so, the Scheduling Specialist role at Avicado offers the opportunity to drive impact in high-performance, client-facing environments.

You will love this job if

  • You are a high performer, self-starter, and love to learn.
  • You take ownership of projects and drive impact.
  • You connect and grow both inside and outside the organization.
  • You thrive in a fast-paced, dynamic environment while staying authentic and having fun.

What you'll do

  • Create detailed project schedules during planning and design phases, incorporating critical elements such as design milestones, permitting timelines, and long-lead procurement.
  • Baseline & Strategic Scheduling : Establish and maintain baseline schedules that align with the delivery strategy, including phased commissioning and fast-track execution models.
  • Risk & Impact Analysis : Perform schedule risk assessments to identify delays along the critical path and propose mitigation strategies. Conduct what-if scenarios to forecast impacts of design changes, procurement delays, or field issues.
  • Cross-Functional Coordination : Collaborate closely with design, cost, and procurement teams to ensure realistic integration of timelines and resource dependencies.
  • Ongoing Schedule Management : Maintain live project schedules throughout execution. Reflect real-time progress, manage updates, and track changes to provide accurate and actionable schedule insights.
  • Critical Path Monitoring : Track and analyze critical and near-critical activities, proactively identifying delays and recommending recovery plans.
  • Commissioning Schedule Management : Develop and manage commissioning plans in alignment with mechanical, electrical, and IT system turnovers, including parallel commissioning strategies.
  • Tool & Process Optimization : Leverage existing tools such as Procore and MS Project to drive schedule efficiency. Identify gaps and recommend new systems or tools to enhance performance and alignment with client needs.
  • Client Engagement & Business Reviews : Lead Quarterly Business Reviews (QBRs) with clients sponsor team and Avicado executives to review scheduling performance, realign goals, address emerging challenges, and define next-phase priorities.

    • You should have

  • Advanced proficiency in scheduling software. Expert level of MS Project is required along with general working knowledge and ability with P6.
  • Mastery of schedule development, including work breakdown structures (WBS), logic sequencing, resource loading, and schedule baselining.
  • 5+ years of data center construction scheduling and / or project management expertise.
  • Familiarity with phased delivery models and early equipment procurement specific to data center environments.
  • Knowledge of how scheduling interfaces with cost, procurement, risk, and change management systems.
  • Ability to develop integrated schedules and maintain alignment across multiple trades and stakeholders.
  • Strategic thinking to identify risk scenarios, assess mitigation options, and proactively advise on recovery strategies.
  • Ability to interface effectively with design teams, contractors, commissioning agents, and other project stakeholders.
  • Facilitation skills to lead schedule review meetings, coordination sessions, and recovery planning workshops.
  • Hands-on understanding of field construction activities and constraints to ensure realistic and executable schedules.
  • Flexibility to dynamically update and re-sequence schedules in response to design evolution, procurement delays, or field conditions.
  • High attention to detail, especially in meeting client-specific requirements for large-scale or hyperscale programs.
  • A proactive, self-starting mindset with a high degree of ownership and accountability.

    • Preferred Qualifications

  • 5+ years of data center or mission critical experience.
  • Demonstrated success managing complex, phased scheduling strategies in high-performance projects.

    • Characteristics of an Ideal Candidate

  • Responsive; Avicado takes great pride in reacting quickly and positively to our clients and teammates, both internal and external.
  • Innovative; a desire to drive innovation through new and unique solutions while embracing creative ideas.
  • Entrepreneurial; the drive to take initiative, deliver results, and create value for our clients.
  • Empowered; bring solutions instead of problems.
  • Performance Driven & Accountable; sets goals and challenges our high-performance culture.
  • Even-tempered; handles pressure and thrives in a fast-paced environment.
  • Coachable; recognizes strengths & weakness and open to guidance.

    • Why Avicado

  • Competitive compensation
  • Health insurance
  • 401k with employer match
  • Flexible PTO
  • Remote work
  • Philanthropic Matching Gift Program And more

    • About Avicado

    Avicado, LLP was established in 2015 with a focus on utilizing the latest cloud-based tools and applications to enhance our clients' experience. As a technology consultancy, we empower construction owners to make the most of their systems and data. Our team of experts collaborates with enterprise organizations such as data centers, universities, hospitals, and real estate developers to promote seamless interoperability across their teams and technologies. We are experiencing an exciting phase of expansion and actively searching for new talent to join our team.

    We're a close-knit team with a high-performance culture, but we don't like to take ourselves too seriously.

    Our diversity and inclusivity are a point of pride, and we have created a highly interactive remote work environment that encourages mutual respect and individuality while fostering opportunities for employees to excel both personally and professionally. We offer competitive benefits, remote work experiences, flexible work arrangements, various career development opportunities, employee resource groups, and more.

    Avicado's unwavering dedication to creating a remarkable workplace experience has been widely acknowledged by experts in the industry. We are thrilled to have attained the highly coveted "Great Place to Work" certification and to have been included on Inc.'s esteemed Best Workplaces list for three consecutive years. Additionally, we are humbled to have received the AYA Award, which recognizes allies who promote equality and actively foster positive change for women in technology. At Avicado, we take great pride in fostering a culture that is both inclusive and supportive, especially for women in the technology industry.

    These accolades are a testament to our ongoing efforts to foster a culture of inclusion, mutual respect, and professional growth for all members of our team.

    If you are a self-motivated individual who wants to work with Fortune 500 clients in a rapidly growing company, we encourage you to join us! EOE

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    Scheduling Specialist • Honolulu, HI, US

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