People, Culture, Communications Administrative Assistant

Administrative Assistant

Administrative Assistant performs a wide variety of support and administrative tasks and projects in support of the Bank's People, Culture and Communications (PCC) team. Administrative Assistant provides flexible administrative support across multiple teams, ensuring smooth day-to-day operations. This role includes managing meeting logistics, coordinating catering services, and assisting with general office tasks. The ideal candidate is highly adaptable, detail-oriented, and thrives in a dynamic environment.

Key Responsibilities

Administrative Support :

• Provide coverage for administrative tasks across departments as needed.
• Manage calendars, schedule meetings, and prepare meeting materials.
• Assist with travel arrangements, expense reporting, and document preparation.
• Managing distribution lists and group calendars.
• Creating feedback surveys, monitoring completion rates, and reporting back on responses.
• Organizing and coordinating various activities related to presentations and reports, including creating and editing presentations.
• Responsible for collecting information from various sources and combining and consolidating the information into a presentable format.
• Solicite, collect, track and filing required materials to qualify Bank programs for CPE credits, distributing certificates when qualifications have been met.
• Coordinating the employee recognition program, tracking, vetting and posting program award recipients.
• Assisting with expense reports by tracking expenses and providing documentation required for expense reports on an ongoing basis.

Meeting & Event Coordination :

Vendor & Budget Management :

Office Operations :

Qualifications

High school diploma required; Associate or Bachelor's degree preferred. 2+ years in administrative support or office coordination. Experience with event or catering coordination is a plus. Proficiency in Microsoft Office Suite and scheduling tools.

Preferred Attributes

Highly organized and detail oriented. Prioritizes effectively seeking input from manager. Collaborates with colleagues and other departments to complete work effectively. Communicate clearly and concisely with a high degree of professionalism. Excellent communication skills, including telephone and writing skills. Exercises good judgment both in communication and decision-making and involves appropriate audiences and obtains appropriate input and approvals. Approachable, resourceful, strong work ethic, flexible, sound decision making. Ability to multi-task and attention to detail is critical. Ability to adapt quickly to changing priorities. Customer-service mindset.

Job Type & Location

This is a Contract position based out of Chicago, IL.

Pay and Benefits

The pay range for this position is $25.00 - $28.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Application Deadline

This position is anticipated to close on Dec 5, 2025.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity.

TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.