Talent.com
Facilities Coordinator
Facilities CoordinatorAnthro • Alameda, CA, US
Facilities Coordinator

Facilities Coordinator

Anthro • Alameda, CA, US
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Job Description

Job Description

We are seeking a dedicated and skilled Facilities Coordinator to join our dynamic team. The ideal candidate will play a crucial role in ensuring our facility operates at the highest levels of efficiency and safety. The responsibilities include a combination of routine maintenance, system troubleshooting, and project support within our facility. The Facilities Coordinator will be responsible for supporting & scheduling both preventative and corrective maintenance of both hard and soft services. These include HVAC, MEP systems, Janitorial, Security, Life-Safety & Site Services. Participation in EHS initiatives is expected as well as being an ambassador of safety throughout the facility. The successful candidate will have an eye for detail and the ability to diagnose problems quickly, ensuring minimal downtime and a seamless workflow. This role requires collaboration with multiple departments to optimize facility operations and adhere to safety regulations. As a Facilities Coordinator, you will not only contribute to the upkeep of the physical environment but also ensure that all operational standards are met, fostering a productive and safe workplace for all employees.

Responsibilities

  • Assist in evaluation of service contracts as well as schedule against F&E calibration and PM schedules.
  • Coordinate with external contractors for specialized maintenance and repair tasks.
  • Conduct inspections of facility systems to identify any repairs or upgrades needed.
  • Assist in troubleshooting mechanical, electrical, and plumbing issues as they arise.
  • Maintain and purchase lab & facility consumables, chemicals, and supplies inventory
  • Maintain accurate records of maintenance activities, repairs, and inspections in CMMS
  • Generate historical reports and develop KPI’s for monthly, quarterly, annual dashboards as well as predictive maintenance scheduling purposes.
  • Maintain & participate in CAPA’s and RCA’s following failure modes around the facility
  • Assist in implementing safety procedures and ensure compliance with regulatory standards in facility operations
  • Support Shipping & Receiving function, partnering with AP on a regular basis to ensure onsite chain-of-custody through full payment / reimbursement is done proficiently
  • Assist with property management upgrades and contractors as well as supporting external agency audits and inspections for compliance and permitting needs
  • Support Office services varying needs and requirements
  • Support EHS policy generation, deployment and awareness to build up the culture of safety in all parts of the facility.
  • Assist in building & sustaining Facilities OpEx budget
  • Assist in managing Capital Projects coordination of vendors, budget and any delays that can arise in a timely manner
  • Familiarity with BMS and troubleshooting required
  • Possess the flexibility to perform miscellaneous job-related duties as assigned, supporting the broader goals and needs of the facilities group

Requirements

  • High school diploma or equivalent; technical certifications or an associate degree in a related field nice to have.
  • Proven experience in facility maintenance or a related technical role.
  • Strong knowledge of HVAC, electrical, plumbing, and mechanical systems.
  • Strong planning ability, excellent judgment, and clear communication of directions required.
  • Projects support : include planning, budgeting, contractors, minor construction oversight, reporting, compliance, and commissioning.
  • Ability to lead and direct outside vendors with professionalism; experience in working with outside contractors.
  • Ability to read and interpret technical documents, schematics, and manuals.
  • Excellent problem-solving skills with a proactive approach to maintenance issues.
  • Ability to work independently and as part of a team in a fast-paced environment.
  • Ability to operate maintenance-related vehicles and equipment nice to have

    • Benefits

  • Competitive salary and equity compensation commensurate with experience. Expected salary range for posted level is $67,000-$85,000
  • 15 Vacation Days, 10+ Holidays, Sick time off
  • Full medical, dental, and vision coverage for team members, 60% coverage for dependents
  • 401k with match
  • Paid parental leave with flexible return-to-work policy
  • Diverse and inclusive work environment
    • [job_alerts.create_a_job]

    Coordinator • Alameda, CA, US

    [internal_linking.similar_jobs]
    Facilities Manager

    Facilities Manager

    APR Consulting • Oakland, CA, US
    [job_card.full_time]
    Title : Facilities Manager / Engineer.Los Angeles, CA or Riverside, CA or Anaheim, CA or Irvine, CA or San Diego, CA (Travel and Lodging Accommodations are provided). Typically 5 days which may start a...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Recruiting Coordinator

    Recruiting Coordinator

    Vaco by Highspring • Belvedere, California, United States
    [job_card.full_time]
    Temp, Temp to Hire (3–6 Months).Our agency is partnering with a leading entertainment company to hire a Recruiting Coordinator who will support their rapidly growing talent team.This role is ideal...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Property Coordinator

    Property Coordinator

    Insight Global • Menlo Park, CA, US
    [job_card.full_time]
    Insight Global is searching for a Property Coordintator to join a dynamic property management team supporting multiple commercial properties in Menlo Park, CA. This role is ideal for candidates with...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Facilities Manager

    Facilities Manager

    TradeJobsWorkForce • 94188 San Francisco, CA, US
    [job_card.full_time]
    Facilities Manager Job Duties : Oversees building and grounds maintenance.Operates and maintains cu...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Facilities Engineer

    Facilities Engineer

    Trinity Consultants - Advent Engineering • San Francisco, CA, United States
    [job_card.full_time]
    Life Sciences Talent Acquisition Specialist.ADVENT Engineering Life Science Solutions, a Trinity Consulting Co.Located across the US, ADVENT participates in almost every facet of global pharmaceuti...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Aquatics Coordinator

    Aquatics Coordinator

    PCC Center • Redwood City, CA, US
    [job_card.full_time]
    Peninsula Community Center, a ministry of Peninsula Covenant Church (PCC), builds community by providing personal, healthy, and meaningful connections through aquatics, fitness, tennis, PE+, and co...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Swim Team Coordinator

    Swim Team Coordinator

    Peninsula Covenant Church • Redwood City, CA, US
    [job_card.part_time]
    Peninsula Community Center, a ministry of Peninsula Covenant Church (PCC), builds community by providing personal, healthy and meaningful connection through aquatics, fitness, tennis and community ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Retail Construction & Facilities Manager - West Coast

    Retail Construction & Facilities Manager - West Coast

    Rothy's • San Francisco, CA, US
    [job_card.full_time]
    Retail Construction & Facilities Manager - West Coast.At Rothy’s, we know there’s a better way to do business, and it starts by putting the planet and its people first.More than 225...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Regional Facilities Support

    Regional Facilities Support

    Asset Living • San Francisco, CA, US
    [job_card.permanent]
    Asset Living is a third-party management firm with a proven partner in fostering thriving communities nationwide.Founded in 1986, Asset Living has decades of experience delivering exceptional value...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Facilities Coordinator 4

    Facilities Coordinator 4

    Robert Half • South San Francisco, CA, US
    [job_card.full_time]
    Core working hours : 8 : 00AM - 5 : 00PM.Robert Half is working with a reputable Property Management company who is looking for a Workplace Coordinator to help manage daily facilities operations and wor...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Facilities Coordinator (R3916)

    Facilities Coordinator (R3916)

    Shield AI • San Francisco, CA, US
    [job_card.full_time] +1
    Founded in 2015, Shield AI is a venture-backed deep-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include the V-BAT and X-BAT aircr...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Facility Coordinator

    Facility Coordinator

    Ascend • Menlo Park, CA, US
    [job_card.full_time]
    Ascend Talent Solutions Job Description.With both customer service skills and excellent attention to detail, the Facilities Coordinator will work with on-site team members to manage work orders for...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Facilities & Workplace Coordinator Investment Firm San Francisco (Onsite)

    Facilities & Workplace Coordinator Investment Firm San Francisco (Onsite)

    Burke+Co • San Francisco, California, USA
    [job_card.full_time]
    Our client an established & global investment firm seeks a Facilities & Workplace Coordinator to support their San Francisco office. This role will ensure that their workplace is safe effici...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative and Facilities Project Coordinator

    Administrative and Facilities Project Coordinator

    University of California - Riverside • Oakland, CA, United States
    [job_card.full_time]
    The Administrative and Facilities Project Coordinator provides executive level coordination and support to SOM Facilities. Provides executive level programmatic and administrative support on a wide ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    FACILITIES MANAGER, Senior Living, Portola Valley, CA

    FACILITIES MANAGER, Senior Living, Portola Valley, CA

    Coreworks • Portola Valley, CA, US
    [job_card.full_time]
    B;Salary : $130,000-$140,000.Coreworks, LLC provides our clients and their residents with facility support services – housekeeping, laundry, plant operations, maintenance, transportation...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Facilities & Workplace Coordinator - Investment Firm - San Francisco (Onsite)

    Facilities & Workplace Coordinator - Investment Firm - San Francisco (Onsite)

    BURKE+CO • San Francisco, CA, US
    [job_card.full_time]
    Our client, an established & global investment firm, seeks a Facilities & Workplace Coordinator to support their San Francisco office. This role will ensure that their workplace is safe, eff...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Facilities Manager

    Facilities Manager

    Pinnacle Schools, Inc • Daly City, CA, US
    [job_card.full_time]
    Under the supervision of the Office Manager and Head of School, the Facilities Manager maintains and improves the school’s facilities to ensure a safe, efficient, and productive learning and ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Pilates School Facilities Manager

    Pilates School Facilities Manager

    The Pilates School SF • San Francisco, California, United States
    [job_card.full_time]
    [filters_job_card.quick_apply]
    Pilates School Facility Coordinator.Program Director / General Manager.The Pilates School Facility Coordinator is responsible for ensuring the smooth operation and maintenance of the Pilates school f...[show_more]
    [last_updated.last_updated_30]