Administrative Coordinator

Job Description

Job Description

We are looking for a dedicated Administrative Coordinator to join our team in Tukwila, Washington. This long-term contract position requires someone with strong attention to detail who can handle a variety of administrative tasks while supporting multiple teams and programs. The ideal candidate will excel at managing schedules, coordinating events, and conducting research to ensure compliance with guidelines and requirements.

Responsibilities :

• Coordinate and manage scheduling for all departments and locations including development opportunities, mandatory state trainings, and meetings.
• Conduct research to verify credentials, training requirements, and appropriate offerings for scheduled activities.
• Organize and oversee events, ensuring all logistics are handled efficiently.
• Collaborate with other locations, programs and leaders to ensure compliance with state guidelines.
• Make outbound calls other organizations to follow up on program requirements and funding.
• Assist with budgeting and funding for departments, ensuring proper allocation of resources.
• Facilitate safety-related projects, including contacting donors and coordinating safety equipment logistics.
• Utilize Google Suite tools, such as Sheets, Forms, and Calendars, to manage administrative tasks effectively.
• Support grant management activities by completing assigned tasks and maintaining relevant documentation.
• Provide warm calling support, ensuring thorough follow-up with donors and stakeholders.
• A minimum of 5 years of experience in administrative assistance or coordination roles.
• Proficiency in scheduling, calendar management, and coordinating meetings and events.
• Strong research skills to gather accurate information and ensure compliance with guidelines.
• Experience in handling inbound and outbound calls professionally and efficiently.
• Familiarity with Google Suite tools, including Sheets, Forms, and Calendars.
• Ability to manage budgets and funding for programs or projects.
• Excellent organizational and multitasking skills to handle various priorities.
• Strong communication skills to collaborate with staff, schools, and external stakeholders.