Talent.com
Executive Assist to CMO
Executive Assist to CMOCaring Health Center Inc • Springfield, MA, US
Executive Assist to CMO

Executive Assist to CMO

Caring Health Center Inc • Springfield, MA, US
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Job Description

Job Description

General Description

The Executive Assistant to the Chief Medical Officer provides advanced administrative, operational, and project coordination support to the Chief Medical Officer and the clinical leadership team. This position ensures efficient day-to-day operations of the office, manages sensitive information with discretion, and facilitates communication across medical, administrative, and operational departments. The Executive Assistant serves as an important liaison between the Chief Medical Officer, internal teams, external partners, community organizations, and regulatory bodies. Responsibilities include workflow coordination, scheduling, meeting preparation, project tracking, data gathering, communication support, and coordination of clinical and administrative initiatives.

Minimum Requirements

  • Bachelor’s degree preferred or Associate Degree plus 5 years professional experience.
  • Strong organizational skills, attention to detail, and professionalism.
  • Excellent verbal and written communication abilities.
  • High proficiency with Microsoft Office Suite including Excel, Word, and PowerPoint and with Google Workspace including Docs, Sheets, Slides, and Drive.
  • Knowledge of standard office administrative practices and procedures.
  • Ability to manage multiple priorities independently and reliably.
  • Adaptability when working with diverse personalities and fast changing clinical needs.
  • Ability to learn the structure and functions of clinical departments and relevant healthcare regulations.

Essential Responsibilities and Duties

Administrative Support

  • Provide high-level administrative support to the Chief Medical Officer including managing the daily calendar, coordinating meetings, and preparing required materials.
  • Manage office operations and handle confidential clinical or organizational information with sound judgment.
  • Compose correspondence, reports, memoranda, and presentations.
  • Must be able to create, format, and edit professional quality presentations for senior leadership, the board of directors, staff and providers of the organization, external organizations and stakeholders, and government and regulatory agencies.
  • Welcome visitors, manage phone calls, and serve as the primary point of contact for the Chief Medical Officer’s office.

    • Meeting and Event Coordination

  • Coordinate medical leadership meetings, quality and safety workgroups, and special project sessions.
  • Prepare agendas; compile supporting documents, record minutes, and track follow up actions.
  • Assist with planning and supporting internal and external events involving healthcare partners, community organizations, regulators, and other stakeholders.

    • Project Management

  • Support planning, monitoring, and execution of clinical and operational initiatives.
  • Develop timelines and benchmarks and track milestones.
  • Coordinate interdepartmental tasks.
  • Prepare and distribute project materials.
  • Monitor progress and prepare status reports.
  • Identify risks or delays and escalate appropriately.
  • Conduct research and gather data to support clinical and administrative decision-making.

    • Operations and Compliance

  • Coordinate travel, conferences, and logistics for the Chief Medical Officer.
  • Support document management, recordkeeping, credentialing coordination, and file maintenance.
  • Track time off requests and CME time and expenses for providers for the Chief Medical Officer to review, approve, and manage.
  • Prepare and organize materials for clinical committees such as Quality, Medical Executive, and Credentialing.
  • Cooperate with audits, compliance monitoring, and regulatory reviews.
  • Participate in process improvement efforts as directed.

    • General Office Duties

  • Maintain office supplies, coordinate equipment service needs, manage mail and packages, and assist with general clerical functions.
  • Support cross-departmental communication and streamline workflow between clinical and administrative teams.
  • Perform other duties as assigned to support the effective functioning of the Chief Medical Officer’s office including assisting other members of the Chief Medical Officer’s leadership team as needed.

    • Physical Requirements

  • This position requires extended periods of sitting at a desk and typing on a computer, as well as the ability to stand for prolonged periods.
  • Requirements include climbing stairs, bending, stooping, reaching, and occasionally lifting up to 20 pounds.
  • Potential exposure to adverse outdoor environmental conditions.
  • Infrequent travel might also be necessary.
  • May sometimes involve contact with sick patients.

    • Compliance

    This position requires compliance with Caring Health Center’s compliance standards, including its Standards of Conduct, Compliance Program, and policies and procedures. Such compliance will be an element considered as part of the regular performance evaluation.

    Salary ranges from $59,051.20 to $82,638.40

    [job_alerts.create_a_job]

    Cmo • Springfield, MA, US

    [internal_linking.similar_jobs]
    Account Executive

    Account Executive

    Canon U.S.A., Inc. • Rocky Hill, CT, United States
    [job_card.full_time]
    Building long-lasting relationships is the foundation for any successful salesperson.It begins with knowledge and pitching the right product, solution, or service to help a customer overcome obstac...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Family Medicine | OP Only | No Call | $215K+ Incentive | Springfield, IL Area

    Family Medicine | OP Only | No Call | $215K+ Incentive | Springfield, IL Area

    Jackson Physician Search • Springfield, US
    [job_card.full_time]
    This long-standing Midwest health system, driven by high-quality, patient-centered care, is seeking another provider to join their rapidly growing primary care team in the Springfield, IL area.Join...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Travel Echo Tech - $2483.8 / Week

    Travel Echo Tech - $2483.8 / Week

    FlexCare • Northampton, MA, US
    [job_card.full_time]
    FlexCare is seeking an experienced Echo Tech for an exciting Travel Allied job in Northampton, MA.Shift : 5x8 hr days Start Date : 01 / 05 / 2026 Duration : 13 weeks Pay : $2483. Why Clinicians Choose FlexC...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Travel Physical Therapy Assistant

    Travel Physical Therapy Assistant

    RCM HealthCare Travel • Hadley, MA, US
    [job_card.full_time]
    RCM HealthCare Travel is seeking a travel Physical Therapy Assistant for a travel job in Hadley, Massachusetts.Job Description & Requirements. Physical Therapist Assistant / PTA.Valid licensure an...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Director of Operations Family Support

    Director of Operations Family Support

    ServiceNet • Northampton, MA, US
    [job_card.full_time]
    Director of Operations, Family Support Childrens & Self-Direction Programs.Northampton, MA - with travel throughout all Western Massachusetts. Monday through Friday, 9am-5pm, with flexibility fo...[show_more]
    [last_updated.last_updated_30] • [promoted]
    BUSINESS OFFICE MGR

    BUSINESS OFFICE MGR

    Windsor Health & Rehabilitation Center LLC • Windsor, CT, US
    [job_card.full_time]
    The Business Office Manager is responsible for managing all functions of the business office, including billing, collections, resident trust and accounts payable. This position works reports directl...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Part-Time Medical Assistant

    Part-Time Medical Assistant

    Northeast Center for Youth & Families, Inc. (NCYF) • Easthampton, MA, US
    [job_card.part_time]
    Northeast Center for Youth & Families, Inc.NCYF) is made up of a team of devoted and highly skilled professionals and paraprofessionals who provide quality care to the individuals we serve.Our ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    ASSISTANT COACH | F45 West Hartford

    ASSISTANT COACH | F45 West Hartford

    F45 Training CP007508 • West Hartford, CT, US
    [job_card.full_time] +1
    Free Red-Light Therapy, Compression, Cryotherapy, Red-Light Sauna.Free floats + Contrast Therapy at Float 41.Flexible Schedule + Paid Training. Promotion Opportunities : part-time / full-time Lead Trai...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Travel Echo Tech - $2,039 to $2,239 per week in Northampton, MA

    Travel Echo Tech - $2,039 to $2,239 per week in Northampton, MA

    AlliedTravelNetwork • Northampton, MA, US
    [job_card.full_time]
    AlliedTravelNetwork is working with Titan Medical Group to find a qualified Echo Tech in Northampton, Massachusetts, 01062!. Northampton, MA, United States.BCLS / BLS - American Heart Association / RDCS...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Travel Echo Tech - $2032.54 / Week

    Travel Echo Tech - $2032.54 / Week

    Atlas MedStaff • Northampton, MA, US
    [job_card.full_time]
    Atlas MedStaff is seeking an experienced Echo Tech for an exciting Travel Allied job in Northampton, MA.Shift : 5x8 hr days Start Date : 01 / 04 / 2026 Duration : 13 weeks Pay : $2032.Atlas Medstaff is cur...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Travel Echo Tech - $2,463 per week in Northampton, MA

    Travel Echo Tech - $2,463 per week in Northampton, MA

    AlliedTravelCareers • Northampton, MA, US
    [job_card.full_time]
    AlliedTravelCareers is working with MedPro Healthcare Staffing to find a qualified Echo Tech in Northampton, Massachusetts, 01062!. Joint Commission-certified staffing agency, is seeking a quality E...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Entry Level Assistant Manager

    Entry Level Assistant Manager

    Business Firm Hiring • Meriden, CT, US
    [job_card.full_time]
    Your Path to Leadership Starts Here : Entry Level Assistant Manager with Opal Core Marketing!.Opal Core Marketing, a growth-focused marketing firm specializing in customer acquisition and brand repr...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Miner / Tunneler - Manchester, NH

    Miner / Tunneler - Manchester, NH

    Skillit • Hadley, MA, US
    [job_card.full_time]
    We're actively seeking skilled.We prioritize your safety and value your expertise.We also offer flexible interview times and an easy-to-follow application process. Apply now to jumpstart your sk...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Travel Echo Technologist - $2,316 per week

    Travel Echo Technologist - $2,316 per week

    TNAA TotalMed Allied • Northampton, MA, United States
    [job_card.full_time]
    TNAA TotalMed Allied is seeking a travel Echo Technologist for a travel job in Northampton, Massachusetts.Job Description & Requirements. We are looking for an Echocardiogram Technologist (Echo Tech...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Travel Certified Occupational Therapist Assistant (COTA) - $1,174 per week in Wellesley, MA

    Travel Certified Occupational Therapist Assistant (COTA) - $1,174 per week in Wellesley, MA

    Triage Staffing LLC • Springfield, Massachusetts, US
    [job_card.full_time]
    Travel Rehab : Occupational Therapy Wellesley, MA.Location : Wellesley, MA.Shift Details : 8H Days (8 : 30 AM-4 : 30 PM). Length : 13 WEEKS 13 weeks.Apply for specific facility details....[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Travel Echo Tech - $2,039 to $2,239 per week in Northampton, MA

    Travel Echo Tech - $2,039 to $2,239 per week in Northampton, MA

    Titan Medical Group • Northampton, MA, US
    [job_card.full_time]
    Northampton, MA, United States.BCLS / BLS - American Heart Association / RDCS-AE / RCS.Titan Medical is looking for travelers to fill a Travel Echo Tech position for a 13 week assignment in Northampton, ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Senior Executive Assistant - Office of the President

    Senior Executive Assistant - Office of the President

    InsideHigherEd • Holyoke, Massachusetts, United States
    [job_card.full_time]
    About Holyoke Community College : .Holyoke Community College is housed on a multi-million-dollar, 135-acre campus, equipped with state-of-the art technology in specialized learning facilities.HCC ser...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Site Medical Director / Chief of Cardiology, Northampton, MA

    Site Medical Director / Chief of Cardiology, Northampton, MA

    HealthEcareers - Client • Northampton, MA, USA
    [job_card.full_time]
    Mass General Brigham (MGB) is seeking an experienced, board-certified Cardiologist to serve as Site Medical Director of Cardiology at Cooley Dickinson Hospital (CDH) in Northampton, MA.This leaders...[show_more]
    [last_updated.last_updated_30] • [promoted]