Facilities & Custodial Field Lead

Facilities & Custodial Field Lead

Chicago Public Schools (CPS) is one of the largest school districts in the United States, serving over 320,000 students in 600+ schools and employing approximately 40,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life. In order to fulfill this mission, we make three commitments to our students, their families, and all Chicagoans : academic progress, financial stability, and integrity. Six core values are embedded within these commitments student-centered, whole child, equity, academic excellence, community partnership, and continuous learning.

The Department of Facilities and Capital Operations is responsible for managing the day-to-day operations of CPS schools, modular buildings, annexes, and administrative offices. The department ensures that the district's schools and facilities are clean, safe, heated and cooled, and dry.

Job Summary

Reporting to a Facilities Management Lead, the Facilities & Custodial Field Lead is responsible for ensuring the effective execution of the custodial program, including supervision of custodial staff and completing a variety of quality assurance and facility management duties. To ensure all CPS-owned and operated facilities meet quality standards and adhere to safety regulations, this role is responsible for conducting regular inspections and identifying maintenance needs for all CPS-owned and operated facilities, including, but not limited to school buildings, stadiums, swimming pools, and sports / recreation / athletics centers within their assigned school zones. In addition, the role is responsible for reviewing work completed by CPS-approved vendors to ensure quality and regulatory compliance.

Responsibilities

The Facilities & Custodial Field Lead will be held accountable for the following responsibilities :

• Supervise and lead assigned custodial staff in the completion of their duties, including :
• Providing effective training and guidance to team members
• Evaluating, developing, and optimizing staff schedules and managing timecards
• Ensuring tasks are performed following established procedures and in compliance with safety and regulatory requirements
• Monitoring custodians' use of custodial operations software (e.g. CrowdComfort), and utilizing the data to ensure spaces are cleaned
• Completing employee performance evaluations per the guidelines of the CBA and / or Talent Office
• Plan, prepare, and perform scheduled school visits to carry out quality product / process inspections for the facility cleaning / maintenance services provided by the CPS-approved Vendors; visit assigned schools weekly
• Conduct regular building inspections to assess their condition, identify and report necessary repairs or maintenance needs (e.g. landscaping issues, pest control issues, non-functioning door lock, and facility and / or engineering deficiencies), and make recommendations for improvement
• Complete and document clear, concise, fair, neutral, detailed, objective, and factual Quality inspections, including evidence of service non-conformances supported with relevant documents, records, pictures, and videos, as appropriate
• Possess and maintain adequate familiarity with facility custodial duties, tasks, APPA 2 standard requirements, pest controls, environmental health & safety, preventive / predictive maintenance, repair and replacements, and the workmanship of machine / equipment, but not limited to the following : Mechanical Electrical, Plumbing, Carpentry, HVAC, Floor Covering, Glazing, Painting, Pipefitting, Sprinkler Fittings, Plastering, Roofing and Sheet Metal Work and E.T.C.
• Enter and track deficiencies into CMMS as a work order; Work with the Facilities team to resolve any issues
• Collaborate with other departments to ensure that cleaning and maintenance projects do not disrupt students or other operations
• Help staffing group to manage roving custodians and ensure custodians are utilizing substitution software when calling off
• Perform periodic inventory counts, and order supplemental supplies; Request the purchase of necessary custodial equipment
• Report broken / malfunctioning custodial equipment in the work order system and update the work order as repairs are in progress and completed
• Participate in internal and external audits relating to custodial and engineering operations
• Maintain private custodian CPS email accounts
• Maintain Board and private custodian assignments in the CPS database
• Other duties as assigned

Qualifications

In order to be successful and achieve the above responsibilities, the Facilities & Custodial Field Lead must possess the following qualifications :

Education Required

Experience Required

Knowledge, Skills, and Abilities

Conditions of Employment

As a condition of employment with the Chicago Public Schools (CPS), employees are required to :