Executive Coordinator, Administrative Assistant

Where Your Career Is A Force For Good

By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? Join usWhere your career is a force for good!

Joining The American Red Cross is like nothing else it's as much something you feel as something you do. You become a vital part of the world's largest humanitarian network. Joining a team of welcoming individuals who are exceptional, yet unassuming. Diverse, yet uncompromising in unity. You grow your career within a movement that matters, where success is measured in people helped, communities made whole, and individuals equipped to never stop changing lives and situations for the better. When you choose to be a force for good, you'll have mentors who empower your growth along a purposeful career path. You align your life's work with an ongoing mission that's bigger than all of us. As you care for others, you're cared for with competitive compensation and benefits. You join a community that respects who you are away from work as much as what you do while at work.

What You Need To Know (Job Overview)

Provide complex administrative support to a department, group or program. Prepare reports and various correspondences. Administer projects, programs, and / or processes applicable to the unit. Analyze unit operating practices and recommend revisions to improve established procedures. May serve as an administrative liaison with others within and outside the company regarding administrative issues. Provide support, development and / or leadership guidance to all volunteers. Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal, State and local regulations.

This role is not eligible for relocation assistance.

Where Your Career Is A Force For Good (Key Responsibilities)

1. Perform a variety of complex administrative duties, with little supervision and exercising confidentiality. Prepare and maintain memos, records, reports, data or correspondence for management or staff review. Review correspondence for consistency with corporate policies and practices. May develop high-level presentations and / or spreadsheet reports and run specialized queries from department database.

2. Initiate, prepare, and edit written materials, correspondence, and reports using various software and / or database management applications.

3. Compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations supporting functional area or business unit / project by utilizing specific database or software applications.

4. May administer a particular project involving operational issues and compile results and findings for management review. May participate as a department representative on a cross-functional project team or serve as a project manager for an intra-department project.

5. May provide functional supervision to clerical / administrative staff assigned to unit.

Scope : Extensive knowledge of the job. Comprehensive acquaintance with both general and specific aspects of the job and the practical application to complex problems normally encountered. Contact with individuals representing other organizations or individuals of significant importance within organization

Pay Information : The salary range for this position is (Illinois) : $28.84- $31.73 an hour. Note that American Red Cross salaries are aligned to the specific geographic location in which the work is primarily performed. Other factors that may be used to determine your actual salary may include your specific skills, how many years of experience you have and comparison to other employees already in this role.

What You Need To Succeed (Minimum Qualifications)

Education : High School or equivalent required. Experience : Minimum 7 years of related experience or equivalent combination of education and related experience required. Management Experience : N / A. Skills & Abilities : Excellent verbal and written communication skills. Proficient in personal computer use and Microsoft Office Suite. Proficient typing skills required. Knowledge of organizational policies and procedures that relate to operations within assigned organizational unit is preferred. Ability to prepare and edit complex documents is preferred. Ability to work on a team.

Travel : None or very little.

Combination of candidates' education and general experience satisfies requirements so long as the total years equate to description's minimum education and general experience years combined (Management experience cannot be substituted)

Physical Requirements : Physical requirements are those present in normal office environment conditions. Operational flexibility is required to meet sudden and unpredictable needs. Ability to use a personal computer, applicable software, and office equipment for sustained periods of time. May include sitting for long periods of time, driving a vehicle, and working under challenging conditions.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.

What Will Give You The Competitive Edge (Preferred Qualifications) :

• Managed complex executive calendars, scheduling meetings, appointments, and coordinating travel and field visits to ensure seamless operations.
• Organized and prepared agendas for high-level meetings, ensuring alignment with organizational priorities and executive objectives.
• Drafted and reviewed memos, reports, and correspondence for accuracy and compliance with corporate policies, maintaining a professional standard of communication.
• Screened and prioritized incoming calls for executives, ensuring timely and appropriate follow-up to maintain efficiency.
• Coordinated office activities and facilitated communication on behalf of executives, fostering collaboration and smooth workflow across departments.

Benefits For You :

As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive package includes :

Apply now! Joining our team will provide you with the opportunity to make your career a force for good! The American Red Cross is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, San Diego Fair Chance Ordinance, the California Fair Chance Act and any other applicable state and local laws.