Executive AssistantfirstPRO, Inc • Ardmore, Pennsylvania, United States
Executive Assistant
firstPRO, Inc • Ardmore, Pennsylvania, United States
[job_card.variable_days_ago]
[job_preview.job_type]
- [job_card.full_time]
[job_card.job_description]Act as a primary liaison for clients and investors Assist with investor communications, including email updates, scheduling, and document preparation Support the planning and execution of investor / client meetings, presentations, and follow-ups Help prepare contracts, investor packets, and transaction-related documentation Support marketing campaigns, email outreach, and occasional social media initiatives Contribute to the creation or refinement of marketing materials and deliverables Maintain and update CRMs, contact lists, and internal tracking systems across multiple platforms Monitor office inventory, order supplies, and ensure the workspace is well-maintained and organized Coordinate with vendors, service providers, and building management Support staff scheduling and assist with onboarding tasks for new team members Assist with invoice processing, expense tracking, and basic budget-related tasks Support the organization and tracking of real estate transactions and internal projects Prepare, maintain, and distribute financial or property-related documentation Education : Bachelor’s degree preferred Experience : 5+ years of administrative or executive assistant experience (strongly preferred) Background in real estate, investor relations, client service, or marketing is highly beneficial Experience working with investors or supporting investor communications a plus Skills : Exceptional communication, organization, and time-management abilities High level of professionalism, discretion, and confidentiality Strong problem-solving skills and ability to manage multiple priorities Proficiency in Microsoft Office; familiarity with CRM or marketing platforms is helpful Other : Notary certification or willingness to obtain one Competitive salary, commensurate with experience Medical, dental, and vision insurance 401(k) plan Paid parental leave Career development and training resources Wellness and mental health programs
Executive Administrative Assistant
Real Estate Investment Firm – Philadelphia Suburbs
Full-Time | On-Site | Monday–Friday
About the Role
We are seeking a proactive and highly organized Executive Administrative Assistant to support the leadership team of a fast-growing real estate investment firm. This key role blends executive support, client and investor communication, office coordination, and light marketing / operational assistance. The ideal candidate is polished, resourceful, detail-oriented, and thrives in a dynamic, team-focused environment.
This is an excellent opportunity for someone who enjoys being at the center of operations and wants to grow alongside a respected investment firm.
What You’ll Do
Executive & Administrative Support
- Manage complex calendars, meeting schedules, appointments, and occasional travel for executives and partners
- Serve as the first point of contact for calls, emails, and external inquiries
- Draft and prepare correspondence, presentations, memos, and executive reports
- Maintain organized digital and physical filing systems while handling all information with discretion
- Oversee conference room scheduling, office procedures, mail distribution, and equipment maintenance
- Greet clients and visitors with professionalism and support general team needs
- Assist with reception coverage and help coordinate an upcoming office move
Client & Investor Relations
Marketing & Database Coordination
Operations & Office Management
Financial & Project Support
What You Bring
Benefits
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Executive Assistant • Ardmore, Pennsylvania, United States
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