Administrative Assistant- K&H Facility Services

Provide administrative assistance to the Director of Kiemle Hagood Facility Services and field supervisors. Answer correspondence and assemble confidential and sensitive information. Use data to produce reports, statements, letters and other information.

JOB RESPONSIBILITES :

Responsibilities include but are not limited to :

• Administrative assistance may include writing and preparing correspondence, calendaring, phone calls, meeting coordination, and other items.
• Files and retrieves electronic information. Keeps lists updated such as property and facility technician lists and shares that information as necessary. Updates and distributes property allocation list.
• Prepares proposal drafts for new field work.
• Dispatch calls for KHFS Electrical Division and KHFS accounts.
• Prepare and coordinate KHFS forms with Field Supervisors.
• Track and coordinate technician vacations and manage the vacation calendar.
• Manage support staff's copy of technician on-call calendar. Coordinates it with the Field Supervisors. Sends weekend coverage list to after-hours emergency answering service.
• Tracks completed Purchase Order forms.
• Attends KHFS staff meetings.
• Assist with approval of daily facility technician timesheets. Verifies technician notes are included when needed.
• Print Corrigo Work orders and match to corresponding labor in ADP for KHFS accounts. Produces materials invoicing for KHFS accounts matching them to pay period labor for billing.
• Organizes and manages technician files.
• Provides relief for receptionist when needed. Provides back-up for other assistants in the department when needed, helping with projects, etc.
• Completes other duties as assigned.

KNOWLEDGE & SKILLS :

PHYSICAL REQUIREMENTS :

BENEFITS :

ADDITIONAL COMPENSATION :