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Executive Administrative Assistant
Executive Administrative AssistantKelly • Irvine, California, United States
Executive Administrative Assistant

Executive Administrative Assistant

Kelly • Irvine, California, United States
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  • [job_card.full_time]
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Executive Administrative Assistant – Hybrid | Irvine, CA | Kelly® at Johnson & Johnson

Join a world-class team and take the next step in your career! Kelly®, in partnership with Johnson & Johnson, is seeking a talented Executive Administrative Assistant for a dynamic hybrid role in Irvine, CA. You'll play a key part in supporting leadership and streamlining office operations for one of the most respected companies in the healthcare industry.

Job Specifications

  • Job Type : Flexible between 20-40 hours per week.
  • Company : Kelly® (Johnson & Johnson Assignment)
  • Location : Irvine, CA (Hybrid)
  • Pay Rate : $30.00 / hr
  • Shift : Flexible, within business hours 7a-4p preferred due to various teams in differing time zones
  • Assignment Length : 1 year (potential for extension)

Roles and Responsibilities

  • Coordinate event logistics and provide administrative support for meetings and workshops.
  • Manage complex calendars for senior leaders (Two Senior Directors and their teams; coordination with global admins), schedule appointments, update calendars, and troubleshoot booking issues (including digital booking systems).
  • Planning events and onsite scheduling coordinating of services, meetings, gatherings, and events.
  • Prepare expense reports, process invoices, and support travel bookings for leaders using Concur; support domestic and international travel including visa support.
  • Maintain office supply inventory, organize files, and manage office storage systems.
  • Support around POs, payment requisitions, PO issuing, and project number creation.
  • Occasionally greet vendors and visitors—ensure pre-registration, prepare guest passes, escort guests, and liaise with onsite facilities and cafeteria staff for meetings / events.
  • Collaborate proactively with leadership, global admin teams, maintaining key spreadsheets and digital records of leaders and their locations.
  • Advise on healthcare compliance for expenses and events, including program / expense limits for healthcare providers.
  • Utilize Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel) daily, as well as company-specific tools (Concur, Workday, Ariba, digital solutions).

    • Qualifications & Skills

  • High School diploma or GED required.
  • 5+ years of office-based experience, including 2+ years as an Executive Assistant.
  • Advanced proficiency with Microsoft Office Suite; experience with Concur and Workday is a plus.
  • Strong multitasking and organizational skills within a dynamic team setting.
  • Exceptional verbal & written communication and interpersonal abilities.
  • Professional, resourceful, self-starter with strong initiative, able to “own” issues until resolved.
  • Open and collaborative team player, able to partner closely with leaders and coordinate with onsite teams (facilities, cafeteria, other admins).
  • Familiarity with healthcare provider compliance and basic PO / program management
  • Experience working in a fast-paced, cross-functional business environment

    • Ideal Candidate

  • Hyper-focused and self-motivated, able to partner closely with leaders, anticipate needs, manage priorities and people effectively, and leverage digital tools to keep operations smooth.
  • Comfortable engaging with guests and office staff, and able to manage quick event turnaround.

    • Company Culture At Kelly® and Johnson & Johnson, you’ll find a collaborative, inclusive, and innovative work environment. The team values professionalism, initiative, and mutual respect. You’ll be encouraged to grow your skills, support meaningful projects, and make a real difference in the lives of others. If you thrive in a fast-paced, cross-functional setting—and are ready to anticipate needs and drive results—you’ll fit right in!

    Ready to discover what’s next? Apply today and let Kelly® connect you to your future!

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