Administrative Assistant - DCs

Our Values Start With Our People

Join a team that values you. Bring your talents to Ross, our leading off-price retail chain with over 2,200 stores, and a strong track record of success and growth. Our focus has always been bringing our customers a constant stream of high-quality brands and on-trend merchandise at extraordinary savings. All while providing a fun and exciting treasure hunt experience. As part of our team, you will experience :

• Success. Our winning team pursues excellence while learning and evolving
• Career growth. We develop industry leading talent because Ross grows when our people grow
• Teamwork. We work together to solve the hard problems and find the right solution
• Our commitment to Diversity, Equality & Inclusion, and our community. We celebrate the backgrounds, identities, and ideas of those who work and shop with us because our differences make us stronger. We strive to be a positive force in our community.

Our Corporate headquarters are in Dublin, CA, we have 3 buying offices in key markets in New York City, Los Angeles, and Boston, and 8 distribution centers nationwide. With 2023 revenues of $20.4 billion, we are a Fortune 500 company who is committed to providing an inclusive work environment with continuous learning opportunities and development for our teams.

General Purpose

Provides administrative and technical support to the Vice President of the Distribution Center. This position will also provide a level of support to DC Directors and Managers, as well as visiting Executives. Requires judgment and confidentiality in dealing with all DC matters reaching the Director and VP levels. Operates as the external voice to callers (many senior levels from within or outside of Ross) and visitors when the DCVP is not available. Provides administrative guidance to other administrative functions within the DC.

Essential Functions

Operate as the gatekeeper for all DC VP phone calls and visitors. Maintain VP's calendar for appointments / meetings daily. Prepare documentation for meetings and presentations as requested by VP. Prepare communication, such as memos, emails, reports and other correspondence. Coordinate arrangements for all Associate and Management Meetings and Events. Create and manage Associate Relations budget. Assists and performs special projects and other duties as assigned, including administratively supporting other members of the Management team.

Competencies

Written and Oral Communication Organization and Planning Integrity and Trust Interpersonal Savvy Time Management Approachability

Qualifications and Special Skills Required

Excellent verbal and written communication skills Ability to rewrite and draft memos for VP / Director submission Proficient in Microsoft Excel, Word and PowerPoint Working Knowledge of Microsoft Visio preferred Ability to prioritize and organize complex tasks from multiple parties

Physical Requirements / ADA

Job requires ability to work in an office environment, primarily on a computer. Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper / files, etc. Consistent timeliness and regular attendance. Vision requirements : Ability to see information in print and / or electronically. This role requires full-time in-office presence, including to engage in in-person team interaction, meetings and collaboration, client support, mentoring, coaching, and / or feedback.

Supervisory Responsibilities

None

Disclaimer

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.