Office Assistant

Job Description

Job Description

Robert Half is looking for a dedicated Office Assistant to join our client's team in Portland, Oregon. This is a contract position where you will play a key role in ensuring seamless daily operations by managing front desk responsibilities and supporting various administrative tasks. The ideal candidate will have excellent organizational skills and a meticulous demeanor while interacting with clients and visitors.

Responsibilities :

• Welcome and assist visitors and clients upon arrival, ensuring a friendly and attentive experience.
• Manage appointment scheduling and maintain accurate client records.
• Prepare and complete client charts with precision and attention to detail.
• Review and organize reports to ensure accuracy and consistency.
• Perform general clerical duties, including filing, scanning, and document management.
• Answer and direct incoming calls efficiently while providing helpful information.
• Support the team with administrative tasks as needed to maintain smooth operations.
• Ensure the front desk area remains organized and presentable at all times.
• Collaborate with other departments to facilitate communication and workflow
• Previous experience in receptionist or administrative roles is essential.
• Strong proficiency in managing clerical tasks such as scanning and document handling.
• Excellent communication skills with the ability to interact professionally with clients and staff.
• Proven ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
• Familiarity with scheduling systems and office equipment.
• High attention to detail and accuracy in completing administrative work.
• Strong organizational skills to maintain order and efficiency in daily tasks.