Bilingual (English/Spanish) Project Coordinator

5th HQ -

We are seeking a detail-oriented and highly organized Project Coordinator to support the execution and management of nutraceutical manufacturing projects from sales order confirmation to final product delivery. This role reports directly to the Project Manager and Director of Sales and will serve as a key link between departments, ensuring smooth communication, accurate documentation, and timely project execution.

This is an excellent opportunity for a proactive professional who thrives in a fast-paced, regulated manufacturing environment and is looking to grow within a dynamic company.

Location: Miramar, FL

Salary: $26/HR

Key Responsibilities

Project Support & Tracking

• Assist the Project Manager in coordinating all phases of project execution once a client deposit is received.

• Maintain and update project timelines, schedules, and deliverables.

• Track project progress and provide regular status updates to internal teams.

Sales Team Liaison

• Act as a bridge between Sales and internal departments to ensure client requirements are accurately communicated.

• Follow up on pending items, approvals, and client feedback.

• Assist in preparing project summaries and reports for the Director of Sales.

Cross-Functional Coordination

• Share project details with Purchasing, Design, Production, Packaging, QA/QC, and Shipping teams.

• Schedule and coordinate internal meetings to align tasks and responsibilities.

• Help ensure artwork, materials, and documents are submitted and approved on time.

Administrative & Documentation Support

• Maintain accurate project records, including specifications, approvals, and production timelines.

• Support creation of checklists, trackers, and reporting tools.

• Prepare spreadsheets, reports, and presentations as needed.

Problem-Solving & Follow-Up

• Identify potential delays or bottlenecks and escalate issues to the Project Manager.

• Follow up with departments on outstanding tasks.

• Assist in resolving routine challenges to keep projects moving forward.

Qualifications

• Associate or Bachelor’s degree in Business, Project Management, Communications, or related field.

• 1–3 years of project coordination experience, ideally in nutraceuticals, pharmaceuticals, food manufacturing, or consumer goods.

• Strong organizational and multitasking skills with high attention to detail.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with project management tools such as Monday.com, Asana, or Trello preferred.

• Ability to work effectively in a fast-paced, deadline-driven environment.

Key Attributes

• Reliable, organized, and detail-focused with strong follow-through.

• Excellent communicator who works well across teams.

• Proactive problem-solver with a positive, adaptable attitude.

• Team player eager to learn and grow.