Grant Analyst

Grant Fiscal Analyst

Under general supervision, performs grant fiscal analysis for assigned grants including, but not limited to, set-up, billing, reconciliation, preparing reports, reviewing documents, submissions, monitoring, finalizing and close-out of grants; ensures compliance of federal, state and county guidelines; develops and analyzes reports; maintains records for auditing purposes; performs a variety of technical tasks relative to assigned area of responsibility; performs other office administrative duties in support of assigned area and department.

Minimum Qualifications

Associates degree in accounting, business or related field and two (2) years of experience in governmental accounting or the fiscal administration of grants; or an equivalent combination of education and experience.

Other Requirements

Valid NM driver's license.

Essential Job Functions

In area of assignment:

• Performs grant fiscal analysis for assigned grants including, but not limited to, project set-up, billing, reconciling, preparing reports, reviewing invoices and receipts, submitting documents, monitoring budget line items, finalizing and close-out of grants; recording and tracking grants in various systems; ensures compliance with federal, state and county guidelines.
• Ensures intended objectives are being met and comply with grant-specific requirements.
• Initiates, researches and authorizes reimbursement to the county from federal and state agencies.
• Oversees grant accounts receivable to ensure timely and proper application of payments.
• Monitors and analyzes grant budgets, financial reporting, billing, and other documents that ensure grant compliance; conduct audits as needed.
• Develops and analyzes reports related to assigned grants; prepares reports for granting agencies and management as needed; researches problems regarding outstanding invoices; responds to vendor inquiries.
• Monitors the status of approved grants to ensure the full, timely utilization of all grant funds and to ensure compliance with granting agency terms and conditions.
• Maintains records for assigned grants for tracking and auditing purposes.
• Recommends and assists in the implementation of goals and objectives; recommends schedules and methods for providing services.
• Identifies opportunities for improving service delivery methods and procedures; identifies resource needs; and reviews with appropriate management staff.
• Coordinates all procurement activities related to grants; researches invoices for problems in billing.
• Analyzes and reconciles grants to the general ledger and project costing; prepares journal entries and journal vouchers.
• Coordinates required federal reporting and tracking of budgetary items for multiple active grants; ensures timely submission of reports as appropriate based on program and internal guidelines; identifies need for budget revisions; ensures the max drawdown of funds, including federally compliant expenditure of all program income.
• Participates in the preparation of the annual budget; prepares mandated monthly reports; assists in preparing legislative requests, monthly reports and reimbursements.
• Attends meetings as required.
• Performs other job-related duties as needed.