Administrative Manager, Radio-Television-Film, Moody College of Communication

Job Posting Title :

Administrative Manager, Radio-Television-Film, Moody College of Communication

Hiring Department :

Department of Radio-Television-Film

Position Open To : All Applicants

Weekly Scheduled Hours :

40

FLSA Status : Exempt

Earliest Start Date :

Immediately

Position Duration : Expected to Continue

Location : UT MAIN CAMPUS

Purpose

This position will provide administrative oversight of the Radio‑Television‑Film department working with various departments across Moody College to accomplish objectives and support the needs of students.

Responsibilities

Department Administration

This position is responsible for overseeing the day‑to‑day operations and overall workflow of department business, ensuring compliance with policies, procedures and systems, and keeping department leadership and staff updated on any changes. The Administrative Manager directly supervises department staff, establishes priorities, procedures, and deadlines, sets work schedules and reviews work priorities for staff, evaluates progress and overall work performance, and coordinates the overall human resource function for the department. The role provides administrative stability and leadership to the Director, Faculty, Staff, and Students by balancing independent judgment with appropriate consultation. The Administrative Manager attends weekly leadership meetings with the Department Chair and other leaders, leads weekly administrative staff meetings, and schedules and provides agendas for departmental and budget council meetings. The manager assists the Chair and department leadership with reports, projects, issues, and initiatives, informs the Chair of deadlines, ongoing processes, and departmental updates, and provides administrative stability and leadership. The manager also attends regular meetings with college leadership, liaises with various offices across campus, and serves on college committees as requested.

Financial Management

This position is expected to manage and collaborate with department leadership regarding all department budget and resource allocation, participating in the planning of academic undergraduate and graduate courses each semester and managing within instructional budget limits and projections. The manager also supervises all scholarship programs in conjunction with departmental staff, development, undergraduate education and graduate studies.

Faculty Affairs

Serves as front‑line coordinator and advisor to faculty concerning promotion process, works with the Director, School's Budget Council, and Dean's Office to assemble dossiers and ensure compliance with all procedures and requirements. Initiates and coordinates preparation of materials for mid‑tenure and post‑tenure reviews, attends and participates in School, College and University meetings, training, events, and coordinates faculty annual evaluations, reports, comprehensive periodic reviews, third‑year reviews, committee assignments, commencement assignments, peer teaching reviews, and teaching award nomination packets. The manager is responsible for managing all aspects of faculty recruitment and onboarding, collecting and processing all documents necessary for faculty hires, maintaining professional track faculty contracts, and managing all aspects of the faculty life cycle including course releases, leave requests and summer compensation.

Human Resources

Coordinates with Moody HR and UT HR teams with all aspects of the staff and student employment life cycle, including recruiting, hiring, and onboarding of faculty, staff and students. Collaborates with UT HR and Moody HR regarding employee relations and performance management, acts as the timekeeper for RTF faculty, staff and students, and collaborates with Moody HR regarding absence and leave requests.

Other duties as assigned.

Required Qualifications

Bachelor's degree and five years of responsible level experience in program management and coordination of programs, or Master's degree and three years of above experience.

Proven ability to prioritize responsibilities and manage concurrent projects, while maintaining a high level of accuracy and attention to detail.

Ability to meet overlapping deadlines.

Demonstrated strong organizational skills.

General financial and budgeting knowledge.

Excellent interpersonal, oral communication, and writing skills.

Demonstrated analytical, problem‑solving and critical thinking skills.

Demonstrated ability to perform work independently.

Experience supporting faculty and staff.

Preferred Qualifications

The ideal candidate should be innovative, skilled at anticipating changing priorities, a self‑starter, highly collaborative, able to work well under changing environments, respond well to feedback, and work well as part of a team. Skilled with interacting with a variety of constituents / customers. Experience with

• DEFINE and Workday. Working knowledge of university policies and procedures and an understanding of university organizational, cultural and academic structure as well as knowledge of resources. Experience with university's HR policies and procedures, including faculty affairs.

Salary Range

$72,000 + depending on qualifications

Working Conditions

Typical office environment.

Required Materials

Resume / CV

Three work references with contact information; at least one reference should be from a supervisor.

Letter of interest.

Important Information for Applicants

For applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply; subsequently you will be able to upload a new resume. Additional required materials (letter of interest, references, etc.) are uploaded in the Application Questions section. Ensure all required materials have been uploaded before submitting. Once your job application is submitted, changes cannot be made.

For current university employees and contingent workers : Apply within Workday by searching for Find UT Jobs. Current employees must update their Professional Profile before applying. The application is one page; upload your resume and answer application questions to provide additional required materials.

Employment Eligibility

Regular staff who have been employed in the last six continuous months are eligible for openings recruited through University‑Wide or Open Recruiting, including promotional opportunities and lateral transfers. Staff who are promotion / transfer eligible may apply without supervisor approval.

Retirement Plan Eligibility

The position qualifies for the Teacher Retirement System of Texas (TRS) if the position is at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalists.

Equal Opportunity Employer

The University of Texas at Austin is an equal opportunity / affirmative action employer, complying with all applicable federal and state laws. The University commits to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status.

Pay Transparency

Employees and applicants are protected from discrimination for pay inquiries. Pay disclosure is restricted to specific circumstances such as formal complaints, investigations, or legal obligations.

Employment Eligibility Verification

Hired employees must complete the federal I‑9 form and present acceptable documents for identity and work authorization within three days of employment.

E‑Verify

The University uses E‑Verify to check work authorization of new hires. For more information, refer to the E‑Verify Poster and Right‑to‑Work Posters.

Compliance

Employees may be required to report violations under Title IX and the Clery Act. All prospective employees receive notifications of the availability of the Annual Security and Fire Safety report.

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