Clinical Unit Secretary / Admin Assistant

Salary : $26,185.60 Annually

Location : 37 - LAMAR COUNTY, MS

Job Type : Full-Time

Job Number : 9024-0372-20251230L

Department : 0372 - MH-EAST MS STATE HOSPITAL

Opening Date : 12 / 30 / 2025

Closing Date : 1 / 14 / 2026 11 : 59 PM Central

Agency Minimum Salary : $26,185.60

Agency Maximum Salary : $26,185.60

About the Agency : South Mississippi State Hospital in Purvis is an acute care, regional behavioral program with the primary purpose of offering a continuum of services for adults with mental illness within the patient's region of residence. The closer proximity allows family, friends, and community to more actively support the treatment, recovery, and aftercare of the patient. South Mississippi State Hospital serves Lamar, Forrest, Marion, Perry, Greene, Wayne, Jones, Covington, Jefferson Davis, Pearl River, Stone, Hancock, Harrison, George, Jackson, Pike, Walthall, Lawrence, Franklin, and Amite counties. To inquire about this position, please contact Human Resources at hr@smsh.ms.gov.

About the Position : Third-level in vocational Administrative Support work. This position performs a variety of clerical, printing, and mail-related tasks in support of a work unit. Employees at this level are required to have a knowledge of the procedures and processes applicable to the performance of the work and to organize their work on a daily or weekly basis by exercising independence and judgment that is greater than that of lower-level positions. May provide work direction to lower-level positions.

• Maintaining and updating the patient's report sheet and printing reports for the oncoming shift.
• Printing MARs daily.
• Wipe down the nurse's station at the beginning of each shift.
• Answering phones and running the patient's phone time.
• Checking to keep the patient's labs accurate on the report sheet and completing the order for upcoming labs through LabCorp Beacon.
• Ordering and maintaining unit supplies / nourishments, managing inventory, and keeping the nursing station organized. (Including the exam, lab rooms, and patient snacks)
• Filing paperwork.
• Helping to get the documents copied for the patient's medical emergencies, as well as calling the ambulance.
• Notifying the front desk of codes needing to be called.
• Keeping staff informed of patient status, test results, and other relevant information.
• Updating the VII Books monthly.
• Update the patient's visitation book weekly.
• Provide water for the patients.
• Help to keep the patient's donation closet clean and provide clothing when needed.
• Updating the patient's report board.
• Prepare patient list for the weekly treatment team meetings for each Provider.
• Be the person placed at the desk constantly for litigating ligature risk.
• Performing other administrative tasks as needed to support the unit.
• Communicate with the rec therapy department when supplies are running low.
• Complete Spiceworks when needed for IT and Maintenance
• Make packets and print forms
• Stuff charts
• Document v / s and file v / s sheets in v / s book
• Pull end-of-month forms
• Notify the nurse and call the Provider with critical lab results from LabCorp
• Getting the haircut list together on Fridays and checking the previous list to be sure the patient is eligible.
• Fax orders
• Thin charts
• Help remind staff if any documentation is delinquent.This position is Monday through Friday; Weekends and Holidays Off.

What you'll need to be Successful : Integrity, attention to detail, punctuality, organizational skills, teamwork, professionalism, excellent and effective communication skills, problem-solving skills, ability to multitask, dependability, ability to conduct oneself in an ethical manner, ability to maintain confidentiality, and compassion.

Preferred Qualifications : Typically requires High School Diploma or equivalent and 2-4 years of experience. Agency preferred qualifications :

Characteristics of Work

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Health / Prescription Insurance Eligible employees have the opportunity to participate in the state's health and prescription insurance program. Employees may select either single or family coverage with affordable co-payments. More detail can be found at Know Your Benefits.

Wellness Benefits

Employees are eligible for a wellness and health promotion program. This plan provides annual benefits for certain services with first-dollar coverage with no deductible.

Life Insurance

All eligible employees receive an actual term life insurance policy upon employment. The policy coverage is two times the employee's annual salary to a maximum of $100,000. More detail can be found at Life Insurance Choices.

Optional Insurances

Many agencies offer discounted premiums for dental, vision, and cancer insurance.

Flexible Spending Accounts

Many state agencies provide opportunity for employees to participate in pre-tax spending accounts. These accounts allow employees to withhold childcare expenses and unreimbursed medical expenses prior to application of state and federal taxes.

Paid Personal Leave and Sick Leave Full-time employees receive paid time off for personal needs and for sick leave. Leave begins accruing after one month of employment and may be used as it is accrued. Employees earn approximately 18 days of personal leave annually and 12 days of sick leave annually.

Military Leave

In accordance with federal law, all employees serving in the armed forces or the military reserves are entitled to 15 days per year for military training.

Holidays

Employees receive up to 10 paid holidays to enjoy many of our nation's celebrations with family and friends.

Retirement Programs

The State of Mississippi provides all its employees a Defined Benefit / Defined Contribution Retirement Program. Employees become vested in the State's retirement system after 8 years of employment. Both you and your employing agency contribute toward your retirement. More detailed information regarding the State's retirement program can be found at

Deferred Compensation

State agencies offer several opportunities for their employees to participate in a deferred compensation voluntary retirement savings plan. More information can be found at Deferred Compensation.

State Credit Union

All state employees are eligible to participate in the Mississippi Public Employees' Credit Union. This organization offers state employees special savings and borrowing plans. For more information about this program, call 601.948.8191.

Tuition Reimbursement

Many state agencies provide opportunities for their employees to achieve higher education through tuition reimbursement. Common programs include medical and nursing fields, accounting, and business / administrative fields.

Career Development and Training

The Mississippi State Personnel Board offers several management and administrative certification programs, as well as professional development courses to enhance employee value to the agency. Individual agencies also offer technical training and allow membership in professional organizations to employees in their specific fields of employment.

Promotional Opportunities

Employees who have completed 6 or more months of service are eligible for promotional opportunities within state government employment. Minimum qualifications must be met.

Career Ladders

Many job classifications provide career-ladder opportunities based upon attainment of competencies. These career ladders can increase an individual's salary, provided funds are available within the agency.

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