Admin Coordinator (Temp)

A&R Admin

At Warner Music Group, we're a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses :

Curiosity : We do our best work when we're immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future.

Collaboration : Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans.

Commitment : We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we're committed to keeping the faith, acting with integrity, and delivering on our promises.

WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences.

Consider a career at WMG and get the best of both worlds an innovative global music company that retains the creative spirit of a nimble independent.

Job Title : A&R Admin

Reports To : SVP, A&R, Warner Music Latina

Department : A&R

Location : Miami, FL

A little bit about our team : Warner Music Latina's A&R department is responsible for all aspects of the creative artistic process, including talent discovery, artist signing, oversight of artist's recording, acquisition of material, choice of production partner, engineering and musicians for sessions. A&R is truly the creative nerve center and quality control for the identity of the label.

Your role : As an A&R Admin Coordinator, you will be the operational and financial backbone of the A&R department. Your primary responsibility is to ensure the financial integrity, contractual compliance, and efficient administrative workflow for all A&R projects, label deals, and music production. You will serve as the primary liaison between A&R, Business & Legal Affairs, and Finance teams, focusing on budget management, detailed payment processing, and comprehensive contract administration. The ideal candidate will possess a strong background in finance, accounting, legal or complex administrative management, bringing structure and meticulous accuracy to our creative process.

Here you'll get to :

• Manage and track A&R project budgets, ensuring all expenses remain within approved limits.
• Manage artist terminations, ensuring the process is executed smoothly and in compliance with contractual obligations.
• Maintain and organize records of A&R projects, including contracts, reports, invoices, timelines, collaborations (e.g., label waivers), and other key documentation.
• Track and manage the progress of recording projects, ensuring timely delivery of all project assets (e.g., masters, final mixes) while maintaining communication with relevant teams.
• Coordinate the submission of deliverables, ensuring they meet internal guidelines, deadlines, and quality standards.
• Monitor and maintain the release schedule, ensuring all dates are accurate and delivery deadlines are met.
• Manage administrative aspects of recording projects, including scheduling, planning, invoicing, and communication with external vendors and production partners.
• Manage contract documentation for artists, producers, video production, photos and artwork, ensuring all necessary paperwork is accurate and up to date.
• Provide logistical support to the A&R team, coordinating travel, meetings, and other arrangements for artists and the team.
• Support ongoing label deals by ensuring the smooth handling and delivery of required assets.
• Assist with Latin Grammy and Grammy submissions, ensuring all deadlines and requirements are met.
• Organize and maintain the A&R Master Box, ensuring demos, masters, stems, and other assets are properly cataloged and accessible.

About you :

We'd love it if you also had :

About us : Warner Music Latina is the Latin division of Warner Music Group, representing US Latin in our Miami office. Warner Music Latina seeks to provide best in class service to its artist roster and to push the Latin culture forward, while breaking international barriers with its expertise to develop artists locally and in the global market. Among the extensive star-studded and up-and-coming artists on the roster are Myke Towers, Yandel, Tokischa, Maria Becerra, Danny Ocean, Sofia Reyes, Tiago PZK, Justin Quiles, Blessd, Ovy on the Drums, Elena Rose, Mau Y Ricky, among many others.

As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world's premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalogue of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.

Together, we are Warner Music Group : Independent Minds. Major Sound.

Love this job and want to apply? Click the "Apply" link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter. Don't be discouraged if you don't hear from us right away. We're taking our time to review all resumes, and to find the best people for WMG. Thanks for your interest in working for WMG. We love it here, and think you will, too.

This position requires a minimum of four days per week in the office. We value in-office collaboration and believe it's essential for talent development and fostering strong working relationships.

Warner Music Group is an Equal Opportunity Employer.