Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

Executive Assistant to the CEO (Operations & Office Management)

Company Description : We R Builders, Inc. is a California-based general contractor specializing in public works construction. We partner with cities and agencies across Southern California to deliver infrastructure improvements that meet the highest standards of quality, safety, and compliance. Our team manages complex concrete, asphalt, and ADA improvement projects with a focus on operational precision and results.

As our company continues to grow, we’re looking for a motivated and forward‑thinking professional to join us – someone eager to learn the business from the inside out and grow alongside leadership.

Role Description

This is a full‑time, on‑site position based in Riverside, CA, reporting directly to the CEO. The Executive Assistant will function as the CEO’s right hand – combining executive support, office management, and operational coordination. You’ll help manage schedules, communications, reports, vendors, and internal workflows, ensuring that daily operations run smoothly. This role is ideal for someone tech‑savvy, organized, and ambitious – a future operations leader who wants to build a long‑term career in construction management and business administration.

Key Responsibilities

Manage the CEO’s calendar, communications, and meeting coordination

Draft and organize correspondence, reports, and documentation

Oversee daily office operations, vendor coordination, and supply management

Track priorities, deadlines, and deliverables across multiple departments

Support project administration – bids, compliance submissions, and field coordination

Prepare and verify invoices, expense reports, and supporting records

Maintain digital file systems and ensure organized documentation flow

Serve as a liaison between the CEO, staff, clients, and vendors

Handle sensitive information with confidentiality and discretion

Continuously improve administrative systems and operational efficiency

Qualifications

Advanced proficiency in Microsoft 365 (Outlook, Excel, Word, Teams) and other office technology

Strong written and verbal communication skills

Highly organized with the ability to manage multiple priorities

Confident, proactive, and resourceful with strong problem‑solving skills

Comfortable handling confidential information and representing executive leadership

Experience with QuickBooks or similar accounting systems a plus

Driven to learn, take ownership, and grow into broader operational responsibilities

Why Join Us

Work directly with executive leadership and gain exposure to all facets of construction operations

Opportunity for advancement into Operations Manager or Chief of Staff roles

Fast‑paced, team‑oriented environment where initiative and reliability are valued

Competitive pay, growth potential, and a chance to help shape the company’s next phase

Ideal Candidate

This role is perfect for someone who’s motivated, tech‑savvy, and eager to grow. You’re not just looking for a job – you want a long‑term opportunity to learn the business, contribute directly to its success, and eventually take on more responsibility as the company scales.

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Administrative

Industries : Construction

Location : Riverside, CA | Salary : $76,000 – $105,000

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