Front Desk / Office Assistant

Description

Position Overview :

We are looking for a personable, organized, and proactive Front Desk / Office Assistant to join our team and ensure the smooth day-to-day functioning of our office operations. In this role, you will be the first point of contact for visitors and clients, while also supporting administrative tasks that keep the office running efficiently. If you have excellent communication skills, are highly organized, and enjoy multitasking, this is an excellent opportunity to grow your career in an administrative role.

Responsibilities :

• Act as the first point of contact for visitors and clients, providing a welcoming and professional experience.
• Answer and direct phone calls, responding to inquiries or transferring calls to the appropriate departments.
• Maintain a clean and organized front desk and common areas, ensuring a positive and professional office environment.
• Manage scheduling for office appointments, meetings, and conference room bookings.
• Provide administrative support to various departments, including data entry, filing, and document preparation.
• Assist with incoming and outgoing mail and deliveries, including distributing mail and preparing shipments.
• Monitor and order office supplies to ensure adequate stock and functionality of office equipment.
• Handle basic bookkeeping tasks, such as processing invoices or tracking departmental expenses.
• Coordinate the setup of meetings and events, including ordering catering or creating materials as needed.
• Support other team members with tasks or special projects as assigned by management.

Requirements

Qualifications :

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https : / / www.roberthalf.com / us / en / mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract / temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract / temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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