Administrative Assistant

Salary : $40,000.00 - $45,000.00 Annually

Location : Florida, United States

Job Type : Full-Time

Job Number : 00526

Division : Office of Student Affairs

Department : Counseling and Wellness Ctr

Opening Date : 09 / 03 / 2025

Closing Date : 12 / 3 / 2025 11 : 59 PM Eastern

Description

Description : This position is the primary receptionist who will be greeting and checking in student patients.

Examples of Duties

Examples of Duties : Answers telephones, takes messages, opens and distributes mail, greets clients, responds to routine questions and refers calls to staff. Alphabetizes and files a variety of materials.

The CWC may adjust availability of the office assistant as the needs of the coverage for the center may take priority as necessary.

Can assist medical staff with rooming patients and taking vitals .

Prepares charts with necessary documentation and inspects all forms and verifies charts for accuracy. Maintain student health files. Stores and secures all student client files. Maintains confidentiality of all communication, correspondence and all other information in the Center.

Reception duties to include, checking in students for appointments, helping students with completing required documentation for appointments.

Helps the Director with scheduling meetings and appointments.

Other duties as assigned

Minimum Qualifications

Minimum Qualifications : High school diploma and four years of appropriate experience. Appropriate college coursework or vocational / technical training may substitute at an equivalent rate for the required experience.

Preferred Qualifications

Preferred Qualifications : Proficiency in MS Office (Word, Excel, PowerPoint, MS Outlook) and office machines. Three (3) years of experiencing working reception / front desk in a medical office is preferred. Proficiency in working with Protected Health Information (PHI).

All candidates must be legally authorized to work in the United States without requiring immigration sponsorship, including but not limited to non-immigrant visas, such as H1B, STEM, or F1, now and in the future.

New College of Florida (NCF) is an equal opportunity employer and educational provider committed to a policy of non-discrimination for any member of the NCF community on the basis of race, creed, color, sex, religion, national origin, age, disability, genetic information, veterans' status, marital status, or any other legally protected group status. This policy applies to faculty, staff, students, volunteers, visitors, applicants, and contractors in a manner consistent with applicable laws, regulations, ordinances, orders, and University policies, procedures, and processes.

Benefits vary by position, please visit for more information.