Entry Level Administrative Assistant

Job Description

Job Description

Job Description : Summary :

The main function of an administrative assistant / executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities :

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Open, sort and distribute incoming correspondence, including faxes and emails.
• Prepare responses to correspondence containing routing inquiries.

Skills :

Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.

Ability to work independently and manage one’s time.

Ability to keep information organized and confidential.

Typical task breakdown :

Manage complex and dynamic calendar of meetings and events for organization coordinating with internal and external attendees

Plan for upcoming meetings ensuring attendees have relevant information to be successful

Manage email and prepare responses for broad distribution working with subject matter experts to align on messaging and content.

Attend team meetings to help identify and document tasks for follow-up.

Book and manage travel accommodations

Interaction with team :

Regular communication to manage complex calendar of events.

Written communication with workgroup to

Work environment :

Office only

Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Education / Experience :

High school diploma or GED required.

0-2 years experience required.