Administrative Assistant

Benefits : 401(k)

Bonus based on performance

Dental insurance

Health insurance

Profit sharing

Training & development

Vision insurance

Benefits / Perks

Competitive Compensation

Paid Time Off

ESOP Profit Sharing Plan

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to assist the Office Manager and secretarial support to our engineering staff, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

Provide administrative support for the Office Manager and the engineering staff

Perform clerical duties, which include word processing, responding to mail and correspondence, scanning, copying, answering incoming phone calls and route them to the appropriate person, faxing and filing

Monitor the inventory of office supplies, kitchen supplies, and equipment supplies; order supplies as needed to ensure no shortage. Must be able to lift a case of soda to restock the refrigerator and kitchen cabinets

Schedule appointments and maintain a calendar

Organize meetings

Write emails, memos, and letters and distribute them appropriately

Assist with coordinating company events

Maintain an organized filing system

Develop, update, and maintain relevant office procedures

Qualifications

High school diploma / GED required, Associate’s degree or administrative training is preferred

Previous experience as an Administrative Assistant or in a similar position

Familiarity with standard office equipment such as printers and fax machines

Excellent computer skills and knowledge of Microsoft Word, Excel, Outlook, Access, database applications and graphics software (PowerPoint)

Highly organized with excellent time management skills and the ability to prioritize projects

Demonstrated ability to establish workload priorities and effectively handle multiple tasks simultaneously

Possesses excellent customer service skills and values teamwork, achievement, and demonstrates high motivation and initiative. Has excellent communication skills (verbal, written, and listening skills)