Office of the Registrar Processing Specialist II-2

Records Specialist

The Records Specialist plays a pivotal role in the centralized processing center of the Registrar's Office, specializing in student records for admissions and enrollment processes. They apply expertise in verifying document authenticity according to state and federal guidelines, ensuring compliance with institutional standards. Additionally, they collaborate with various departments to maintain accurate academic records and provide guidance on residency reclassification requirements.

Essential Functions

• Core Values Demonstration : Demonstrate TSTC Core values of Excellence, Accountability, Service and Integrity with internal and external stakeholders, customers, students and members of the community.
• Specialized Assistance : Provide specialized support for student records, serving as a subject matter expert in areas such as transcript printing, Continuing Education registration, Dual Enrollment, Enrollment Verifications, and Degree Verify requests.
• Document Authenticity : Apply specialized knowledge to verify the authenticity of documents according to state and federal guidelines.
• Issue Resolution : Identify and resolve routine discrepancies in student records, escalating complex matters to senior colleagues for resolution.
• Records Management : Facilitate the management of student records to maintain compliance with state, federal, and institutional standards, making necessary adjustments as required.
• Collaboration : Partner with departments statewide to ensure adherence to and implementation of appropriate protocols related to student records.
• Online Applications : Utilize various online applications to verify and maintain the accuracy of academic records efficiently.
• Residency Requirements : Provide guidance on acceptable forms of evidence to establish domicile and meet residency reclassification requirements.

Requirements

Competencies

Education / Experience / Knowledge / Skills

Equal Opportunity Employer

Texas State Technical College (TSTC), as an equal opportunity employer, complies with all applicable federal and state laws regarding nondiscrimination. TSTC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at TSTC.

Background Checks

A criminal history background check will be required for the finalist(s) under consideration for this position.