Real Estate Assistant

Job Description

Job Description

If you thrive as the steady hand behind the scenes, join a top-producing Sotheby's International Realtor in West University Place in a pivotal role supporting her luxury real estate business. This is far from a standard desk job-you'll be actively involved in all aspects of the business, both in the office and out in the field. Based out of the agent's home office, you'll help deliver the seamless, highly personalized service her clients expect-while keeping operations smooth and organized.

Your Future Employer

Consistently closing $55M+ annually, she is known for professionalism, integrity, and white-glove service. Her office culture is collaborative, supportive, and built on trust, communication, and respect. Prioritizing quality over quantity, she's looking for a trusted administrative partner to join her in providing high-touch service to her luxury clientele.

Does This Sound Like You?

You are proactive and take initiative, thriving on responsibility and the chance to make a meaningful impact. Organized and detail-oriented, you keep things running smoothly and anticipate needs before being asked. Comfortable in client-facing roles, you communicate clearly, present yourself with polish, and handle sensitive situations with discretion. With your energy, focus, and thoughtful problem-solving, you're the behind-the-scenes powerhouse who ensures the business flows effortlessly.

Applicants seeking this opportunity as a stepping stone to sales- this is not the job for you.

About the Role

As the agent's right hand, you'll support every aspect of the business, helping clients feel valued while keeping operations running smoothly. You'll keep her on track and serve as her gatekeeper, time manager, and reminder system, managing priorities, coordinating tasks, and acting as a trusted point of contact for clients, vendors, and the team. Your proactive approach, adaptability, and ability to pivot quickly ensure nothing is overlooked, even as priorities shift, keeping the business flowing seamlessly from day to day.

What You'll Do

If these are the kinds of activities that energize you, you'll thrive in this role :

• Executive Administrative Support : Keeping calendars, emails, and tasks perfectly organized, and ensuring the agent is fully prepared for every appointment and event.
• Systems & Processes : Maintaining smooth-running systems and checklists, keeping the CRM up-to-date, and making sure nothing slips through the cracks.