Project Admin

Allana Buick & Bers is looking for a Project Admin to support our project team in North Carolina to coordinate information and document flow and filing.

Requirements

• 2 year degree or applicable work experience in similar role.
• Self-motivated and organized.
• Proactive in resolving operational problems.
• Solid organizational skills, including multitasking and time-management.
• Strong working knowledge of Microsoft Office, especially MS Excel.

Responsibilities

• Work with project team to coordinate information and document flow and filing.
• Monitor project progress and work with project team to handle any issues that arise.
• Create and maintain comprehensive project administrative documentation, such as contracts, certificates of insurance, and work orders.
• Prepare construction agreements.
• Issue construction agreements and track status.
• Client vendor setup in systems.
• Executed work orders for new projects coming in.
• Generate weekly variance report and analyze for issues. Follow up on issues.
• Establish and execute utility rebate/incentive process for clients.
• Administer quality assurance program after project closeout.
• Build and maintain strong customer relations with contractors, vendors, and clients.
• Assist with daily office functions, including:Manage Office supplies/Pantry StockDaily Mail PickupCoordinate special events/In-house meetings/lunch & learnsMonitor Bi-Weekly CleaningAssistance to Sub-TenantsMaintain a Visitor-Ready Office

Allana Buick & Bers, Inc. (ABB) is a leading Architectural Engineering firm with over 35 years of experience specializing in making buildings perform better. Our core "trade level" expertise and strengths are in all exterior facade trades, curtain wall and glazing, roofing and waterproofing, HVAC and plumbing, energy efficiency, structural engineering, and construction management. We perform investigation, testing, engineering design, and prepare construction documents for both remedial and new construction projects, for both new construction and existing buildings, our services result in making buildings perform better by making them longer lasting with lower operating costs, and by reducing risk during construction.

Tremendous opportunities for growth, learning, and advancement exist for the right candidate. Allana Buick & Bers is committed to providing our employees with a benefit program that is both very comprehensive and competitive. We are an equal opportunity employer and encourage diversity.